The Refusal Letter For Job Application serves as a crucial communication tool in the recruitment process under Irish law. It is used when an organization needs to formally inform a candidate that their job application has been unsuccessful. The document must carefully balance professional courtesy with legal compliance, particularly concerning the Employment Equality Acts 1998-2015 and GDPR requirements. It typically includes acknowledgment of the application, a clear but tactful communication of the negative decision, and may optionally include feedback or information about future opportunities. The letter should avoid any potentially discriminatory language while maintaining clear documentation of the recruitment decision for potential future reference.
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1. Header and Date: Company letterhead, recipient's address, and current date
2. Salutation and Opening: Professional greeting and acknowledgment of the application
3. Decision Statement: Clear but tactful communication of the negative decision
4. Brief Explanation: General, non-discriminatory reason for the decision
5. Expression of Appreciation: Thank the candidate for their time and interest
6. Professional Closing: Formal sign-off with sender's name and position
1. Future Opportunities: Include when the candidate shows potential and you want to keep them in your talent pool for future positions
2. Detailed Feedback: When company policy allows and the candidate specifically requested feedback, include constructive comments about their application or interview
3. Alternative Positions: When there are other suitable open positions that the candidate might be interested in
4. Interview Performance Summary: If the candidate reached the interview stage, include a brief, constructive summary of their performance
5. Data Retention Notice: Information about how long the company will retain the candidate's data, particularly important under GDPR
1. Feedback Form: Optional detailed feedback form if the company provides structured feedback to candidates
2. List of Alternative Positions: If referring to other open positions, attach a list with brief descriptions and application instructions
3. Candidate Privacy Notice: Detailed information about how the candidate's personal data will be processed and stored
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