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The Regret Letter To Unsuccessful Proposal is a critical document in the Irish business and procurement landscape, used when organizations need to formally communicate the rejection of a proposal or bid. This document type is particularly important in contexts governed by Irish procurement law and EU directives, where formal feedback is often a legal requirement. The letter must be carefully crafted to include essential elements such as the decision notification, basic feedback, and information about the successful bidder where required by law. It serves both legal and relationship management purposes, requiring careful consideration of tone and content to maintain professional relationships while managing legal risks. The document is especially relevant in public sector procurement but is also widely used in private sector contexts where formal proposal processes are conducted.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Opening Acknowledgment: Thank the candidate for their participation and reference the specific proposal/tender

3. Decision Communication: Clear and direct statement that the proposal was unsuccessful

4. Basic Feedback: Brief, objective explanation of why the proposal was unsuccessful, focusing on key criteria

5. Winning Bidder Information: Name of successful bidder and contract value (where required by procurement regulations)

6. Next Steps: Information about any standstill period and process for requesting detailed feedback

7. Closing: Professional closing statement, signature block, and contact information