The Timesheet Invoice is a crucial document for professionals and businesses operating in Ireland who provide services on a time-basis. It serves as an official record of work performed and subsequent billing, combining detailed time tracking with standard invoice elements required under Irish law. This document type is particularly important for maintaining compliance with Irish VAT regulations and the Organisation of Working Time Act 1997, while providing clear documentation for both service providers and clients. The timesheet invoice includes essential components such as hourly rates, detailed time entries, VAT calculations, and payment terms, making it suitable for contractors, consultants, and service providers who need to bill clients based on time spent on projects or services. It's designed to meet both Irish revenue requirements and provide transparent recording of work performed.
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1. Invoice Header: Company logo, 'Tax Invoice' label, and unique invoice number
2. Supplier Details: Legal business name, address, contact information, VAT number, and company registration number
3. Client Details: Client's business name, billing address, and relevant contact information
4. Invoice Summary: Invoice date, payment due date, total amount due, and VAT summary
5. Time Details: Detailed breakdown of dates, hours worked, and rate per hour
6. Calculation Details: Subtotal of hours multiplied by rate, VAT calculation, and total amount
7. Payment Instructions: Bank details, preferred payment method, and payment terms
8. Legal Notes: Standard invoice terms and VAT-related declarations required by Irish law
1. Purchase Order Reference: Include when client requires PO number for payment processing
2. Project Details: Add when work spans multiple projects requiring separate tracking
3. Expense Summary: Include when claiming reimbursable expenses alongside time charges
4. Discount Section: Add when applying any early payment or volume discounts
5. Currency Exchange: Include when invoice involves multiple currencies
6. Contact Person Details: Add when specific client contact person needs to be referenced for approval
1. Detailed Timesheet: Daily breakdown of hours worked with task descriptions
2. Expense Receipts: Copies of receipts for any claimed expenses
3. Rate Card: Breakdown of different rates for different types of work if applicable
4. Project Milestone Report: Summary of project progress and completed milestones if required by client
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Professional Services
Management Consulting
Legal Services
Engineering
Creative Industries
Construction
Healthcare
Education and Training
Financial Services
Relevant Teams
Finance
Accounts Payable
Accounting
Project Management Office
Legal
Procurement
Operations
Administration
Tax
Compliance
Relevant Roles
Contractor
Consultant
Freelancer
Project Manager
Account Manager
Finance Manager
Accounts Payable Specialist
Bookkeeper
Financial Controller
Tax Accountant
Business Analyst
Legal Consultant
IT Consultant
Professional Services Provider
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