The Board Resolution For Approval Of Shareholders Agreement is a crucial corporate governance document required under Indian law whenever a company's board needs to formally approve and authorize the execution of a shareholders agreement. This document is typically used when companies are bringing in new investors, restructuring shareholding patterns, or establishing governance frameworks between existing shareholders. The resolution must comply with the Companies Act, 2013 and should be maintained in the company's statutory records. It typically follows a board meeting where the shareholders agreement is discussed in detail, and precedes the actual execution of the shareholders agreement. The resolution must capture key details such as the meeting date, attending directors, material terms considered, and specific authorizations granted. This document is particularly important as it demonstrates proper corporate authorization and can be required by various stakeholders including investors, regulators, and corporate registries.
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1. Title and Date: Specifies that this is a Board Resolution along with the date, time, and venue of the meeting
2. Company Information: Full legal name and registered office address of the company
3. Directors Present: List of directors who attended the meeting, including the chairperson
4. Background: Context regarding the need for the shareholders agreement and its key objectives
5. Reference to Notice and Agenda: Confirmation that proper notice was given and agenda circulated as per Companies Act requirements
6. Review of Shareholders Agreement: Statement that the draft shareholders agreement was circulated and reviewed by the board
7. Key Terms Noted: Summary of the material terms of the shareholders agreement being approved
8. Main Resolution: Formal resolution text approving the shareholders agreement and authorizing its execution
9. Authorization: Specific authorization to designated officials to execute and file necessary documents
10. Closure: Formal closure of the resolution with chairman's signature and date
1. Quorum Confirmation: Required only if specifically needed to confirm that the minimum required directors were present
2. Interest Disclosure: Required when any directors have declared their interest in the matter
3. Related Party References: Needed if the shareholders agreement involves related party transactions
4. Regulatory Compliance Statement: Required for listed companies or when specific regulatory approvals are needed
5. Previous Board Approvals: Include if this resolution is connected to or follows from previous board decisions
1. Draft Shareholders Agreement: Copy of the shareholders agreement being approved
2. List of Shareholders: Details of all shareholders who are parties to the agreement
3. Board Meeting Attendance Sheet: Sign-off sheet showing attendance of all directors
4. Notice and Agenda: Copy of the meeting notice and agenda circulated to directors
5. Legal Due Diligence Report: If applicable, summary of legal review of the shareholders agreement
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