The Car Deed of Sale Form is an essential legal document used in India to execute and record the transfer of ownership of a motor vehicle. This document is required under the Motor Vehicles Act, 1988, and related regulations, serving as the primary evidence of the sale transaction. It should be used whenever a vehicle ownership transfer occurs, whether between private individuals or commercial entities. The deed includes crucial information such as complete vehicle details, parties' information, sale price, payment terms, and warranties. It must be properly executed and stamped according to applicable state stamp duty laws to be legally valid. The document is necessary for updating ownership records with the Regional Transport Office (RTO) and is often required by insurance companies and finance institutions. A properly executed Car Deed of Sale Form protects both parties' interests by clearly documenting the terms and conditions of the sale.
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1. Parties: Details of the seller and buyer including full names, addresses, and ID proof numbers
2. Background: Brief context about the vehicle sale transaction and the parties' intention to execute the sale
3. Definitions: Key terms used in the agreement including 'Vehicle', 'Purchase Price', 'Delivery Date', etc.
4. Vehicle Details: Complete description of the vehicle including make, model, year, color, engine number, chassis number, and registration number
5. Sale Consideration: Purchase price, payment terms, and payment method
6. Seller's Representations: Declarations regarding vehicle ownership, absence of encumbrances, and vehicle condition
7. Transfer of Ownership: Terms regarding the transfer of vehicle title and registration
8. Delivery: Details about vehicle delivery, including time, place, and condition
9. Documentation: List of documents to be handed over including registration certificate, insurance papers, and service records
10. Governing Law: Specification that the deed is governed by Indian law
11. Execution: Signature blocks for parties and witnesses
1. Insurance Transfer: Terms regarding transfer of existing insurance policy, used when existing insurance is being transferred to buyer
2. Outstanding Loans: Details of any outstanding loans and their settlement, included if the vehicle has existing financing
3. Warranties: Additional warranties or guarantees provided by seller, included for used vehicles in specific conditions
4. Third Party Claims: Provisions regarding pending legal issues or claims, included if there are known disputes
5. Broker/Dealer Details: Information about intermediary if sale is through dealer or broker
6. Service History: Details about vehicle maintenance history, recommended for used vehicles
1. Schedule A - Vehicle Specifications: Detailed technical specifications of the vehicle including all features and modifications
2. Schedule B - Condition Report: Detailed report on vehicle's current condition, including photographs and noted defects
3. Schedule C - Payment Schedule: If payment is in installments, detailed breakdown of payment dates and amounts
4. Schedule D - Document Checklist: Complete list of documents transferred with ownership
5. Appendix 1 - Vehicle Photos: Dated photographs of vehicle from multiple angles showing current condition
6. Appendix 2 - Service Records: Copies of service history and maintenance records
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Car Dealership
Vehicle Leasing
Insurance
Financial Services
Logistics
Corporate Transportation
Used Car Market
Relevant Teams
Legal
Procurement
Administration
Fleet Operations
Compliance
Risk Management
Documentation
Corporate Services
Facilities Management
Asset Management
Relevant Roles
Fleet Manager
Procurement Manager
Legal Counsel
Compliance Officer
Transport Manager
Administrative Officer
Vehicle Operations Manager
Contract Administrator
Sales Manager
Purchase Manager
Risk Manager
Documentation Specialist
Corporate Services Manager
Asset Manager
Facilities Manager
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