The Confidentiality Agreement For Board Members is a crucial document used when appointing new directors or updating governance documentation for existing board members in India. This agreement becomes necessary as board members have extensive access to sensitive company information, strategic plans, financial data, and trade secrets through their fiduciary position. It addresses specific requirements under Indian corporate law, including the Companies Act 2013, SEBI regulations, and information technology laws. The document is particularly important given the increasing focus on corporate governance in India and the need to protect company interests in an increasingly digital business environment. It covers both the period of board service and post-directorship obligations, providing comprehensive protection for confidential information while enabling board members to fulfill their duties effectively.
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1. Parties: Identification of the company and the board member, including their registered addresses and company registration details
2. Background: Context of the agreement, including the board member's appointment and need for confidentiality
3. Definitions: Detailed definitions including 'Confidential Information', 'Trade Secrets', 'Intellectual Property', 'Board Materials', and other key terms
4. Scope of Confidential Information: Comprehensive description of what constitutes confidential information in the board context
5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and handling of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed, including legal requirements and board duties
7. Security Measures: Specific measures required to protect confidential information, including digital security protocols
8. Return of Confidential Information: Obligations regarding return or destruction of confidential materials upon cessation of board service
9. Duration of Obligations: Period for which confidentiality obligations remain in force after board service ends
10. Breach and Remedies: Consequences of breach and available remedies including injunctive relief
11. Governing Law and Jurisdiction: Specification of Indian law as governing law and jurisdiction for disputes
12. Execution: Signature blocks and execution formalities
1. Insider Trading Compliance: Additional provisions for listed companies regarding compliance with SEBI insider trading regulations
2. Digital Communications: Specific provisions for handling confidential information in electronic communications and virtual board meetings
3. Group Company Provisions: Extended provisions for board members serving on multiple boards within a corporate group
4. Intellectual Property Rights: Specific provisions regarding IP created or accessed during board service
5. Non-Competition: Restrictions on competitive activities, if permissible under Indian law
6. Media Communications: Protocol for handling media inquiries and public statements
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information specific to the company
2. Schedule 2 - Security Protocols: Specific security measures and protocols to be followed
3. Schedule 3 - Approved Third Party Disclosures: Pre-approved categories of disclosures and recipients
4. Appendix A - Board Information Management Policy: Company's policy on handling board materials and information
5. Appendix B - Acknowledgment Form: Form to be signed periodically confirming compliance with the agreement
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