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End Of Contract Notice

End Of Contract Notice Template for India

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Key Requirements PROMPT example:

End Of Contract Notice

"I need an End of Contract Notice for a senior IT consultant whose fixed-term contract expires on March 15, 2025, including provisions for handover of ongoing projects and return of company-issued equipment."

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Document background
An End of Contract Notice is a crucial document used in Indian employment contexts when a fixed-term employment contract is approaching its completion date and the employer has decided not to renew it. This document is essential for maintaining clear communication and legal compliance under Indian labor laws, including the Industrial Disputes Act, 1947, and various state-specific regulations. It should be issued within the appropriate notice period as specified in the original employment contract or as required by applicable laws. The notice typically includes important details such as the final working day, handover requirements, settlement of dues, and return of company property. This document helps organizations maintain proper documentation of the employment termination process while ensuring all legal obligations are met and the employee's rights are respected under Indian jurisdiction.
Suggested Sections

1. Letter Header and Date: Company letterhead, date, and reference number if applicable

2. Recipient Details: Employee's name, ID, designation, and department

3. Subject Line: Clear indication that this is an End of Contract Notice

4. Contract Reference: Reference to the original employment contract and its term

5. Notice of Completion: Clear statement indicating the contract's end date and confirmation that it will not be renewed

6. Last Working Day: Specific mention of the final working day

7. Handover Requirements: Details of work handover process and company property return

8. Final Settlement: Information about final salary, benefits, and settlement timing

9. Acknowledgment Request: Request for acknowledgment of receipt of the notice

10. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Reason for Non-Renewal: Include when there's a specific business reason that needs to be documented

2. Performance Summary: Include when the contract non-renewal is related to performance issues

3. Gratuity Details: Include for employees who have completed 5 years of service

4. Notice Pay Details: Include if the notice period is being bought out or if there are any adjustments

5. Confidentiality Reminder: Include when dealing with employees who had access to sensitive information

6. Reference Letter Offer: Include when the company is willing to provide references

7. Exit Interview: Include when an exit interview needs to be scheduled

8. Continuation of Benefits: Include when certain benefits extend beyond the last working day

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions

2. Company Property Checklist: List of company assets to be returned before final settlement

3. Clearance Form: Departmental clearance checklist to be completed before exit

4. Benefits Summary: Summary of any benefits that may continue post-employment or need to be settled

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















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Relevant Industries

Information Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Construction

Telecommunications

Professional Services

Hospitality

Media and Entertainment

Pharmaceutical

Automotive

Energy and Utilities

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Compliance

Administration

Employee Relations

Payroll

Corporate Secretarial

Relevant Roles

HR Manager

Legal Counsel

HR Director

Finance Manager

Department Head

HR Business Partner

Compliance Officer

HR Administrator

Finance Director

Managing Director

Chief Human Resources Officer

HR Operations Manager

Legal Manager

Company Secretary

Employee Relations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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