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1. Parties: Identification of the hall owner/operator and the renter with complete contact details
2. Background: Brief context about the hall, its purpose, and the intention of the rental arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Rental Details: Specific details about the rental period, timing, and purpose of rental
5. Rental Charges and Payment Terms: Comprehensive breakdown of all charges, payment schedule, and payment methods
6. Security Deposit: Amount, payment terms, and conditions for refund of security deposit
7. Permitted Use: Specified purposes for which the hall can be used and restrictions on use
8. Renter's Obligations: Responsibilities of the renter including maintenance, safety, and conduct during the rental period
9. Owner's Obligations: Responsibilities of the hall owner including maintenance, facilities provided, and support services
10. Safety and Compliance: Safety requirements, maximum capacity, and compliance with local regulations
11. Cancellation and Rescheduling: Terms and conditions for cancellation or rescheduling of the rental
12. Liability and Indemnity: Allocation of risks and responsibilities between parties
13. Force Majeure: Provisions for unforeseen circumstances and their handling
14. Governing Law and Jurisdiction: Applicable law and jurisdiction for dispute resolution
15. Notices: Method and addresses for serving notices between parties
1. Catering Services: Terms related to in-house catering services or external catering permissions, used when the venue offers or regulates catering
2. Audio-Visual Equipment: Terms for use of built-in or rental AV equipment, included when the venue provides such facilities
3. Decoration Policy: Specific rules and restrictions for decorations, included for venues with special requirements or restrictions
4. Parking Facilities: Terms related to parking arrangements, included when the venue provides parking facilities
5. Insurance Requirements: Specific insurance requirements for certain types of events or high-value rentals
6. Security Arrangements: Requirements for security personnel, included for larger venues or specific event types
7. Cleaning Services: Terms related to pre and post-event cleaning, included when the venue provides these services
8. Additional Services: Terms for any additional services offered by the venue, such as event planning or equipment rental
1. Schedule A - Venue Layout and Specifications: Detailed floor plan, dimensions, and capacity details of the hall
2. Schedule B - Inventory List: List of furniture, equipment, and facilities provided with the hall
3. Schedule C - Rate Card: Detailed breakdown of all charges including optional services and equipment rental
4. Schedule D - House Rules: Detailed rules and regulations for use of the premises
5. Schedule E - Safety Protocol: Detailed safety procedures, emergency exits, and emergency contact information
6. Appendix 1 - Required Permits: List of necessary permits and licenses required for different types of events
7. Appendix 2 - Approved Vendor List: List of approved vendors for various services (if applicable)
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