The Job Contract Renewal Request Letter is a crucial document used in the Indian employment context when an employee wishes to formally request the extension of their current employment contract. This document becomes necessary typically 1-3 months before the expiration of an existing fixed-term employment contract, depending on the notice period requirements. It serves as the initial step in the contract renewal process and must comply with Indian labor laws, including the Industrial Employment (Standing Orders) Act and relevant state-specific regulations. The letter should clearly state the current contract details, desired renewal period, and any relevant achievements or contributions made during the current contract period. It's particularly important in sectors with project-based work or industries where fixed-term contracts are common practice.
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1. Sender's Contact Information: Full name, current position, department, and contact details of the employee
2. Date and Recipient Details: Current date and complete details of the recipient (usually HR manager or immediate supervisor)
3. Subject Line: Clear indication that this is a contract renewal request
4. Current Contract Reference: Details of the existing contract including start date, duration, and end date
5. Renewal Request Statement: Clear and formal request for contract renewal
6. Duration Request: Specified period for which renewal is being requested
7. Current Role Overview: Brief summary of current responsibilities and role
8. Closing and Signature: Professional closing, signature, and printed name
1. Performance Highlights: Brief overview of key achievements and contributions during the current contract period - useful when seeking improved terms
2. Future Commitments: Overview of ongoing projects and future objectives - helpful when demonstrating long-term value
3. Terms Modification Request: Any requests for modifications to existing terms - include only if seeking changes to current contract terms
4. Training and Development: Mention of relevant training completed or certifications obtained during current contract - useful for justifying retention or improved terms
1. Performance Review Documents: Copies of recent performance evaluations or achievements
2. Current Contract: Copy of existing employment contract for reference
3. Certificates and Credentials: Copies of any new qualifications or certifications obtained during current contract period
4. Project Completion Reports: Summary of key projects completed during current contract term
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