The Proforma and Commercial Invoice is a vital document in Indian commercial transactions, particularly in international trade. It serves as both an initial price quotation (proforma) and the final billing document (commercial invoice), ensuring compliance with Indian GST regulations, customs requirements, and international trade practices. The document is essential when businesses need to provide advance pricing information for buyer approval or customs purposes, followed by a final invoice for payment and legal records. It must include specific elements required by Indian law, such as GST registration details, HSN codes, and appropriate tax calculations. The document supports various business processes including customs clearance, foreign exchange transactions, and banking operations, making it a crucial tool for both domestic and international trade under Indian jurisdiction.
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1. Company Details and Logo: Header section containing seller's company name, logo, address, GST registration number, and other statutory registration numbers
2. Invoice Type and Number: Clear indication of whether it's a Proforma or Commercial Invoice, along with unique invoice number and date
3. Buyer Information: Complete details of the buyer including name, address, GST registration number (if Indian buyer), and contact information
4. Shipping Details: Delivery address if different from buyer address, shipping method, and estimated delivery date
5. Product Details Table: Itemized list of products/services with HSN/SAC codes, quantity, unit price, total amount, and discount if applicable
6. Tax Breakdown: Detailed breakdown of applicable taxes including CGST, SGST, IGST, or export duties
7. Payment Terms: Payment amount, currency, payment method, and due date
8. Total Amount: Final amount including taxes and shipping charges, shown in both figures and words
9. Bank Details: Seller's bank account information for payment transfer
10. Terms and Conditions: Standard terms including payment, shipping, and return policies
11. Authorized Signatory: Space for signature, name, and designation of authorized person
1. Purchase Order Reference: Include when invoice is generated against a specific purchase order
2. Export Details: Required for international transactions, including IEC number, port details, and shipping terms
3. Insurance Details: Include when shipping insurance is separately charged or required
4. Discount Section: Detailed breakdown of discounts when multiple discount types are applied
5. Declaration for Export: Special declarations required for export shipments under FEMA or customs regulations
6. Agent/Broker Details: Include when transaction involves an intermediary or broker
7. Special Instructions: Any specific handling, packaging, or delivery instructions
8. Quality Certification: Include when products require specific quality or compliance certificates
1. Product Specifications: Detailed technical specifications of products when required
2. Packing List: Detailed list of items packed, weights, and dimensions
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Origin Certificate: Certificate of origin for international shipments
5. Tax Forms: Required tax forms or declarations as per GST or export requirements
6. Shipping Documents: Copies of relevant shipping documents like Bill of Lading or Airway Bill
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
International Trade
Retail
Wholesale
E-commerce
Automotive
Electronics
Textiles
Pharmaceuticals
Agriculture
Consumer Goods
Industrial Equipment
Chemical Industry
Food and Beverage
Information Technology
Relevant Teams
Finance
Accounts
Sales
Export
Import
Logistics
Commercial Operations
Supply Chain
Tax
Legal
Customer Service
Order Processing
Credit Control
Documentation
Compliance
Relevant Roles
Finance Manager
Export Manager
Import Coordinator
Accounts Receivable Specialist
Sales Manager
Logistics Coordinator
Customs Compliance Officer
Trade Finance Specialist
Supply Chain Manager
Tax Compliance Manager
Commercial Operations Manager
International Business Development Manager
Shipping Coordinator
Credit Controller
Business Operations Manager
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