The Shareholder Confidentiality Agreement is essential for companies operating in India who need to share sensitive business information with their shareholders while maintaining information security and legal compliance. This document becomes particularly important during corporate actions, strategic planning, or when shareholders require access to non-public information. It ensures compliance with Indian corporate law requirements, including the Companies Act 2013 and SEBI regulations, while protecting the company's intellectual property and trade secrets. The agreement typically covers various types of confidential information including financial data, business strategies, technical information, and customer data, establishing clear guidelines for information handling, permitted uses, and consequences of unauthorized disclosure.
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1. Parties: Identification of the company and the shareholder(s) entering into the agreement
2. Background: Context of the agreement, including the shareholder's relationship with the company and the need for confidentiality
3. Definitions: Detailed definitions of key terms including 'Confidential Information', 'Permitted Purpose', 'Authorized Representatives', etc.
4. Scope of Confidential Information: Detailed description of what constitutes confidential information under the agreement
5. Confidentiality Obligations: Core obligations regarding the protection and non-disclosure of confidential information
6. Permitted Uses: Specific circumstances under which the confidential information may be used
7. Security Measures: Required procedures and safeguards for protecting confidential information
8. Return or Destruction of Confidential Information: Obligations regarding the handling of confidential information upon termination or request
9. Duration and Survival: Term of the agreement and which obligations survive termination
10. Breach and Remedies: Consequences of breach and available remedies including injunctive relief
11. General Provisions: Standard clauses including governing law, jurisdiction, entire agreement, etc.
1. Third Party Disclosure: Additional provisions for cases where disclosure to third parties (like advisors or affiliates) may be necessary
2. Special Categories of Information: Additional provisions for particularly sensitive information like trade secrets or personal data
3. International Transfer of Information: Required when confidential information may be transferred across borders
4. Competition and Non-Solicitation: Additional restrictions on competitive activities, if relevant to the shareholding relationship
5. Insider Trading Prevention: Special provisions for listed companies to prevent insider trading
6. Digital Security Measures: Specific provisions for protecting digital information and cybersecurity measures
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information covered by the agreement
2. Schedule 2 - Authorized Representatives: List of individuals authorized to access confidential information
3. Schedule 3 - Security Protocols: Detailed security procedures and requirements
4. Appendix A - Form of Confidentiality Undertaking: Template undertaking to be signed by authorized representatives
5. Appendix B - Data Handling Procedures: Specific procedures for handling different types of confidential information
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