The Shipping Invoice is a fundamental document in Indian commercial shipping operations, required under various Indian laws including the GST Act and shipping regulations. It serves multiple purposes: as a legal record of shipping services, proof of cargo dispatch, and a formal request for payment. This document is essential for both domestic and international shipments within Indian jurisdiction, containing crucial information such as shipper and consignee details, cargo specifications, rates, and applicable taxes. The Shipping Invoice must comply with specific format requirements under Indian law, particularly regarding GST information, and may need to meet additional requirements for international trade. It forms part of the official documentation required for customs clearance, payment processing, and audit trails.
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1. Invoice Header: Contains invoice number, date, and GST registration details
2. Seller Information: Complete details of the shipping company including name, address, GST number, and contact information
3. Buyer Information: Complete details of the recipient including name, address, GST number (if applicable), and contact information
4. Shipping Details: Origin, destination, vessel/carrier information, estimated delivery date
5. Cargo Details: Description of goods, quantity, weight, dimensions, packaging type
6. Rate Information: Shipping rates, charges, taxes applicable
7. Payment Terms: Payment method, due date, and banking details
8. Declaration: Standard declaration of accuracy and compliance with regulations
1. Insurance Details: Include when shipping insurance is purchased, specifying coverage and terms
2. Special Handling Instructions: For cargo requiring specific temperature, handling, or safety measures
3. Container Details: For containerized shipments, including container numbers and seals
4. Customs Information: For international shipments, including HS codes and export/import details
5. Transhipment Details: When cargo involves multiple modes of transport or intermediate stops
6. Dangerous Goods Declaration: Required for hazardous materials transport
7. Third Party Billing: When payment is to be made by a party other than the shipper or consignee
1. Schedule A - Detailed Rate Breakdown: Itemized list of all charges including freight, handling, documentation fees
2. Schedule B - Terms and Conditions: Standard shipping terms and conditions applicable to the shipment
3. Schedule C - Packing List: Detailed list of items being shipped with quantities and packaging details
4. Appendix 1 - Required Certificates: Copies of relevant certificates (origin, inspection, quality) if applicable
5. Appendix 2 - Supporting Documents: Additional documentation such as permits, licenses, or customs declarations
Relevant legal definitions
Clauses
Relevant Industries
Logistics and Transportation
Manufacturing
Retail
E-commerce
Import/Export
Agriculture
Pharmaceuticals
Automotive
Electronics
Textiles
Chemical Industry
Food and Beverage
Mining and Minerals
Construction Materials
Relevant Teams
Logistics
Supply Chain
Finance
Accounts Payable
Accounts Receivable
Operations
Documentation
Customs Compliance
International Trade
Shipping and Receiving
Relevant Roles
Logistics Manager
Shipping Coordinator
Supply Chain Manager
Export Manager
Import Coordinator
Accounts Payable Specialist
Accounts Receivable Specialist
Customs Compliance Officer
Transportation Manager
Documentation Specialist
Operations Manager
Finance Manager
Trade Compliance Manager
Freight Forwarding Supervisor
Shipping and Receiving Supervisor
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