The Board of Directors Resolution Form is a crucial corporate governance document used in Malta to formally document and validate decisions made by a company's board of directors. This document is required under the Maltese Companies Act (Cap. 386) and serves multiple purposes: it provides a legal record of board decisions, demonstrates compliance with regulatory requirements, and serves as evidence of proper corporate governance. The resolution form can be used for various corporate actions, from routine operational decisions to significant strategic changes, and must be maintained in the company's records. The document's format and content must adhere to Maltese legal requirements, including proper identification of the company, accurate recording of the meeting details, clear statement of resolutions, and appropriate signatures. For regulated entities in Malta, such as financial services companies or gaming operators, additional regulatory requirements may apply to the resolution's content and filing.
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1. Company Identification: Full legal name of the company, registration number, and registered address
2. Meeting Details: Date, time, location of the meeting, and whether it's a regular or special board meeting
3. Attendance Record: List of directors present and absent, confirmation of quorum, and any other attendees
4. Notice and Quorum: Confirmation that proper notice was given and quorum requirements were met
5. Chairperson: Identity of the person chairing the meeting
6. Purpose of Resolution: Clear statement of the matter(s) to be resolved
7. Recitals: Background information and reasons for the resolution
8. Resolution Text: The actual resolution(s) being passed, clearly numbered if multiple
9. Voting Results: Record of how the board voted on the resolution
10. Certification: Declaration of the resolution's passing and authorization for implementation
11. Signatures: Space for required signatures of directors and/or company secretary
1. Declarations of Interest: Required when directors need to declare any interests in the matter being resolved
2. Legal Authority: Reference to specific articles of association or legal provisions when passing special resolutions
3. Implementation Instructions: Specific directions for carrying out the resolution, including designated persons and timeframes
4. Ratification of Previous Actions: When the resolution includes confirmation of previously taken actions
5. Dissenting Opinions: Record of any opposing views when requested by directors
6. Corporate Seal Authorization: When use of the company seal is required for the resolution
7. Regulatory Compliance Statement: When resolution requires specific regulatory compliance confirmation
1. Supporting Documentation: Any relevant documents referenced in the resolution (e.g., contracts, agreements)
2. Financial Statements: When resolution relates to financial matters or approval of accounts
3. Legal Opinions: Any legal advice or opinions relevant to the resolution
4. Corporate Structure Charts: When resolution involves corporate restructuring or organizational changes
5. Power of Attorney: When resolution delegates specific powers to individuals
6. Regulatory Filings: Copies of any required regulatory submissions related to the resolution
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