A Board Resolution to Transfer Shares is a crucial corporate document required under Maltese law when company shares are being transferred between parties. This document is necessary to formally record the board's approval of the share transfer and ensure compliance with both the Companies Act (Cap. 386) and the company's Articles of Association. It is typically required when a shareholder wishes to sell or transfer their shares to another party, whether an existing shareholder or a new investor. The resolution must be properly executed during a valid board meeting or by written resolution, and it should contain specific details about the transfer, including share quantities, values, and parties involved. In Malta, this document forms part of the mandatory documentation that must be submitted to the Malta Business Registry when recording share transfers, making it an essential element in maintaining proper corporate records and ensuring legal compliance.
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1. Title and Company Details: Full legal name of the company, registration number, and registered address
2. Date and Location: Date, time, and location of the board meeting
3. Attendance: List of directors present and absent, confirmation of quorum
4. Chairperson: Identification of the meeting's chairperson
5. Purpose of Meeting: Statement of the specific purpose to consider and approve share transfer
6. Share Transfer Details: Specific details of the transfer including number of shares, classes, transfer price, names of transferor and transferee
7. Board's Resolution: Formal resolution language approving the transfer and authorizing necessary actions
8. Authorization: Authorization for specific individuals to execute transfer documents and update company records
9. Closure: Formal closing of the meeting and signature requirements
1. Recitals: Background information about the reason for transfer, used when context needs to be documented
2. Conditions Precedent: Any conditions that must be met before the transfer can be executed
3. Related Party Disclosure: Required when the transfer involves related parties or directors
4. Waiver of Pre-emption Rights: When other shareholders have pre-emptive rights that need to be waived
5. Multiple Transfers: Additional details section when multiple share transfers are being approved in the same resolution
6. Special Instructions: Any special requirements or instructions for executing the transfer
1. Schedule A - Share Transfer Details: Detailed breakdown of shares being transferred, including share certificate numbers and consideration
2. Schedule B - Share Transfer Form: Copy of the share transfer form to be executed
3. Appendix 1 - Shareholder Consent: Written consents from other shareholders if required by Articles of Association
4. Appendix 2 - Due Diligence Documents: Copies of relevant due diligence documents such as ID/passport copies of transferee
5. Appendix 3 - Updated Register of Members: Draft updated register of members reflecting the proposed transfer
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