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The Confirmation of Order Letter is a essential business document used to formally acknowledge and confirm the details of an order received from a customer or client. This document type is particularly important in the Maltese business environment, where it serves both as a legal record and a commercial communication tool. The letter typically follows receipt of a purchase order or verbal agreement and includes crucial information such as product specifications, quantities, pricing, delivery terms, and payment conditions. Under Maltese law, particularly the Commercial Code (Chapter 13) and Civil Code (Chapter 16), such formal confirmations help establish clear terms of business transactions and can serve as evidence of the agreement between parties. The Confirmation of Order Letter is especially valuable in preventing misunderstandings and providing a clear reference point for both parties regarding the specifics of the order.

1. Letter Header: Company letterhead, date, reference number, and recipient's full contact details

2. Subject Line: Clear indication that this is an order confirmation with relevant order reference number

3. Opening Statement: Formal acknowledgment of receiving the order with reference to when and how it was placed

4. Order Details: Comprehensive list of ordered items, quantities, agreed prices, and specifications

5. Delivery Information: Confirmed delivery date, shipping method, and delivery address

6. Payment Terms: Confirmation of agreed payment terms, method, and any relevant payment schedule

7. Total Cost Breakdown: Itemized list showing subtotal, VAT, shipping costs, and total amount

8. Closing Statement: Expression of appreciation and contact information for any queries