The Decline Job Offer To Stay With Current Employer letter is a crucial business communication document used when a job candidate has received a formal offer of employment but has decided to remain with their current employer. This document is particularly relevant in the Maltese business context, where professional relationships often intersect due to the country's close-knit business community. The letter should be drafted in compliance with Maltese employment law principles, particularly considering the Employment and Industrial Relations Act (EIRA) and professional conduct standards. It typically includes the decision, reasoning, and gratitude for the opportunity, while maintaining positive professional relationships. This document becomes especially important in Malta's competitive job market, where maintaining professional networks is crucial for future opportunities.
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1. Letter Header: Your contact information, date, and recipient's details including name, title, and company
2. Formal Salutation: Professional greeting to the hiring manager or relevant contact person
3. Expression of Gratitude: Thank the employer for the offer and the time spent during the recruitment process
4. Clear Statement of Decision: Direct but polite statement declining the offer and mentioning the decision to stay with current employer
5. Brief Explanation: A concise, professional explanation for the decision, focusing on positive aspects
6. Professional Closing: Express hope for future professional interaction and maintaining good relationships
7. Formal Sign-off: Professional closing, your name and signature
1. Specific Appreciation: Additional paragraph mentioning specific aspects of the company or recruitment process that were impressive, used when building stronger professional relationships
2. Networking Intent: Expression of interest in maintaining professional contact, used when you want to keep doors open for future opportunities
3. Referral Offer: Offering to refer other qualified candidates, used when you want to provide additional value to the company
4. Counter-offer Details: Brief mention of retention package if relevant and if sharing this information could be beneficial for future reference
1. Return of Company Property: If any materials or equipment were provided during the interview process
2. Confidentiality Reminder: If any NDAs were signed during the recruitment process, acknowledge ongoing obligations
3. Referenced Documents: Copies of original offer letter or other relevant correspondence, if necessary for record-keeping
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