The End of Contract Letter is a crucial employment document used in Malta to formally conclude an employment relationship. It is required under Maltese employment law, particularly the Employment and Industrial Relations Act, and serves multiple purposes: documenting the official end date of employment, confirming final payments and benefits, outlining the return of company property, and reminding employees of any ongoing obligations such as confidentiality. This document should be used whenever an employment contract is terminating, whether through natural expiry of a fixed-term contract, mutual agreement, or other circumstances. The letter's content must comply with Maltese legal requirements and should be tailored to address specific aspects of the employment relationship being terminated.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is an End of Contract letter
4. Confirmation of Contract End: Clear statement of when and how the contract is ending (e.g., fixed term expiry, mutual agreement)
5. Last Working Day: Specific mention of the final day of employment
6. Final Payment Details: Overview of final salary, leave balance payments, and any other entitlements
7. Company Property: List of company items to be returned and deadline for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Reference Offer: Statement about providing employment references if requested
10. Contact Information: Details of who to contact for queries about final payments or administrative matters
11. Signature Block: Space for authorized signatory's name, title, and signature
1. Reason for Termination: Include only if legally required or if ending contract before fixed term expiry
2. Garden Leave: Include if employee is being placed on garden leave during notice period
3. Non-Compete Reminder: Include if employee is bound by post-employment restrictions
4. Benefits Continuation: Include if any benefits continue post-employment
5. Exit Interview: Include if company wishes to conduct an exit interview
6. Outstanding Projects Handover: Include if specific handover arrangements need to be documented
7. Share Options/Financial Instruments: Include if employee has any company shares or financial instruments to address
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave encashment, bonuses, and any deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefit Termination Schedule: Detailed information about the termination dates of various benefits
4. Project Handover Document: Template for documenting status of ongoing projects and handover requirements
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