The End of Service Letter is a mandatory document under Maltese employment law that must be provided upon the termination of any employment relationship. It serves multiple purposes: officially documenting the end of employment, confirming the final settlement terms, and providing a reference point for future employment verification. The document must comply with Malta's Employment and Industrial Relations Act (EIRA) and related regulations, including specific requirements for content and timing of delivery. It is used in various scenarios including resignations, redundancies, and mutual agreements to terminate employment. The letter typically includes crucial information such as employment duration, position held, reason for termination (if mutually agreed), and details of final settlements. This document is particularly important in Malta's employment framework as it provides legal protection for both employers and employees while facilitating smooth transitions in employment relationships.
End Of Service Letter for Malta
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Key Requirements PROMPT example:
End Of Service Letter
"I need an End of Service Letter for a senior software developer who is voluntarily resigning from our Malta-based tech company effective March 15, 2025, with all standard provisions plus specific mention of ongoing project handover requirements and agreement to provide positive references."
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1. Company Letterhead and Date: Official company letterhead with full registered address and current date
2. Employee Information: Full name and address of the employee
3. Employment Details: Job title, department, and duration of employment (start and end dates)
4. Termination Confirmation: Clear statement confirming the termination of employment and effective date
5. Return of Company Property: Confirmation of company property returned or to be returned
6. Final Settlement: Information about final salary, outstanding payments, and leave balance settlements
7. Reference Availability: Statement about the company's willingness to provide references
8. Acknowledgment: Space for signatures of both employer and employee
9. Contact Information: Details for future correspondence or queries
1. Reason for Termination: Include only if mutually agreed and when the termination is on good terms
2. Outstanding Obligations: Any remaining responsibilities or obligations of either party
3. Non-Compete/Confidentiality Reminder: Reference to existing confidentiality or non-compete obligations, if applicable
4. Benefits Continuation: Information about any benefits extending beyond termination date
5. Unused Leave Compensation: Details of payment for accumulated leave, if applicable
6. Project Handover Status: Brief status of handed-over projects and responsibilities
7. Recognition of Service: Positive acknowledgment of employee's contribution, if termination is amicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Property Checklist: List of company property returned or to be returned
3. Benefit Entitlements Summary: Summary of any continuing benefits or benefit conversions
4. Outstanding Leave Calculation: Detailed calculation of any unused leave days and compensation
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