The End of Tenancy Agreement Letter is a crucial document in Malta's residential property market, designed to formally document the conclusion of a rental agreement. This document is essential when either party wishes to terminate a lease in accordance with Malta's Private Residential Leases Act 2020. It serves multiple purposes: confirming the termination date, detailing the property handover process, addressing deposit return procedures, and documenting final utility readings and outstanding obligations. The letter helps ensure a smooth transition while protecting both parties' rights under Maltese law. It's particularly important given Malta's strict rental market regulations and the requirement for proper documentation of lease terminations.
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1. Sender and Recipient Details: Full names and addresses of both the landlord/agent and tenant
2. Property Reference: Clear identification of the rental property address and relevant lease details
3. Date of Notice: Current date and the effective date of the tenancy termination
4. Confirmation of Tenancy End: Clear statement confirming the end of tenancy and the final date
5. Key Return Arrangements: Details of when and how keys should be returned
6. Final Inspection Details: Proposed date and time for final property inspection
7. Utility Readings: Request for/confirmation of final utility meter readings
8. Deposit Return Process: Information about the security deposit return process and timeline
9. Forwarding Address: Request for tenant's forwarding address for future correspondence
10. Closing and Signatures: Professional closing and space for signatures of all parties
1. Outstanding Rent Statement: Include if there are any rent arrears or final payments due
2. Maintenance Issues: Detail any outstanding maintenance issues that need addressing before departure
3. Cleaning Requirements: Specific cleaning requirements if not covered in the original lease
4. Early Termination Details: Include if the tenancy is being terminated before the original end date
5. Property Marketing: Information about property viewing arrangements if applicable
6. Legal Claims Notice: Include if there are any ongoing disputes or potential legal claims
1. Schedule A - Property Condition Report: Checklist comparing property condition at start and end of tenancy
2. Schedule B - Deposit Deduction Calculations: Itemized list of any proposed deductions from the security deposit
3. Schedule C - Utility Reading Records: Final meter readings for electricity, water, and gas services
4. Schedule D - Inventory Checklist: List of fixtures, fittings, and furniture with their condition
5. Appendix 1 - Photographic Evidence: Date-stamped photographs of property condition at tenancy end
6. Appendix 2 - Outstanding Maintenance Log: Details of any unresolved maintenance issues
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