An End of Tenancy Letter is a crucial document in the Maltese residential property market, required when either a landlord or tenant wishes to formally terminate a lease agreement. This document must align with the Private Residential Leases Act 2020 and related Maltese housing regulations, which mandate specific notice periods and procedural requirements. The letter typically includes essential information such as property details, termination dates, and arrangements for final inspection and handover. It serves as official documentation for the Housing Authority and provides a clear record of the intended lease termination, protecting both parties' interests. The document is particularly important in Malta due to the strict registration and documentation requirements for residential leases, and failure to properly execute it could have legal and financial implications for both parties.
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1. Sender's Details: Full name, address and contact information of the party sending the letter
2. Recipient's Details: Full name and address of the recipient (landlord/tenant)
3. Property Details: Complete address and description of the rental property
4. Lease Reference: Reference to the original lease agreement including date and registration number as per Maltese law
5. Termination Statement: Clear statement of intention to end the tenancy
6. End Date: Specific date when the tenancy will end
7. Keys Return: Arrangements for returning keys and access devices
8. Final Inspection: Proposed date and time for final property inspection
9. Forwarding Address: New address for future correspondence
1. Deposit Return Request: Include when requesting return of security deposit, with details of bank account for transfer
2. Utility Readings: Include when there are outstanding utility matters to be resolved
3. Maintenance Issues: Include if there are any maintenance or repair issues to be addressed
4. Dispute Details: Include if there are any ongoing disputes regarding the property or lease
5. Early Termination Justification: Include when ending the lease before the agreed term, citing relevant provisions under Maltese law
1. Property Condition Report: Current condition of the property with photographs
2. Utility Bills Summary: List of final readings and outstanding payments
3. Inventory Check List: List of furniture and fixtures to be checked during final inspection
4. Maintenance Records: Documentation of any repairs or maintenance carried out during tenancy
5. Energy Performance Certificate: Copy of current EPC as required by Maltese regulations
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