The Ending Lease Agreement Letter is a crucial document used in Malta when either a tenant or landlord wishes to formally terminate a lease agreement. It must comply with Malta's specific legal requirements, including those outlined in the Civil Code Chapter 16 and the Private Residential Leases Act for residential properties. This document is essential for providing written notice of termination, typically required to be sent within specific notice periods (varying from 1 to 3 months depending on the lease type). The letter should include clear identification of the property, parties involved, termination date, and arrangements for final matters such as property inspection and deposit return. It serves as official documentation of the intention to end the lease and can be important for both legal compliance and future reference.
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1. Sender Details: Full name, address, and contact information of the party sending the letter
2. Date: The formal date of the letter
3. Recipient Details: Full name, address, and contact information of the recipient
4. Property Details: Complete address and description of the leased property
5. Lease Reference: Reference to the original lease agreement including date and registration number if applicable
6. Formal Notice of Termination: Clear statement of intention to terminate the lease
7. Termination Date: Specific date when the lease will end, ensuring compliance with notice periods
8. Key Handover Arrangements: Proposed date and process for returning keys
9. Closing and Signature: Formal closing statement and space for signature
1. Deposit Return Request: Include when requesting the return of a security deposit
2. Property Inspection: When requesting or proposing a final property inspection
3. Maintenance Issues: If there are outstanding maintenance or repair issues to be addressed
4. Utility Transfer: When specifying arrangements for utility account transfers
5. Forwarding Address: When providing a new address for future correspondence
6. Early Termination Explanation: Required if terminating the lease before the planned end date
7. Outstanding Payments: If there are any remaining rent or utility payments to be settled
1. Property Condition Photographs: Current dated photographs of the property condition
2. Utility Readings: Final meter readings for utilities
3. Inventory List: List of any fixtures or furnishings and their condition
4. Original Lease Agreement: Copy of the original lease agreement for reference
5. Deposit Payment Evidence: Proof of initial security deposit payment if applicable
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