The General Meeting Resolution For Appointment Of Director is a crucial corporate governance document used when a company needs to formally appoint a new director through shareholder approval in Malta. This document is required under the Maltese Companies Act (Cap. 386) and must be filed with the Malta Business Registry within 14 days of the appointment. It records the proceedings of the general meeting, confirms proper notice and quorum requirements were met, and includes all necessary details about the newly appointed director. The resolution is particularly important as it forms part of the company's statutory records and serves as evidence of proper corporate governance procedures being followed. For regulated entities, additional requirements from the Malta Financial Services Authority may need to be incorporated into the resolution.
General Meeting Resolution For Appointment Of Director for Malta
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General Meeting Resolution For Appointment Of Director
"I need a General Meeting Resolution For Appointment Of Director for our Malta-based private limited company, appointing Dr. Maria Briffa as a new director effective March 15, 2025, following our previous director's retirement."
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1. Meeting Details: Specifies the company name, registration number, date, time, and location of the general meeting
2. Attendance and Quorum: Records the shareholders present (in person or by proxy) and confirms that the required quorum was met
3. Notice and Compliance: Confirms that proper notice was given or waived in accordance with the Articles of Association and Companies Act
4. Chairperson: Identifies the chairperson of the meeting
5. Resolution Purpose: States the purpose of appointing a new director
6. Director Details: Full name, ID/passport number, residential address and other required details of the appointed director
7. Appointment Resolution: The formal resolution text appointing the director, including the effective date
8. Acceptance: The director's acceptance of the appointment and declarations regarding eligibility
9. Certification: Certification by the chairperson that the resolution was duly passed
1. Voting Results: Details of the votes cast, used when there was a poll vote rather than a show of hands
2. Additional Authorizations: Any additional powers or authorizations granted to the new director
3. Resignation Reference: Reference to previous director's resignation, if the appointment is to fill a vacancy
4. Regulatory Compliance: Additional declarations for regulated entities or specific industry requirements
5. Board Composition: Statement about the resulting board composition, used when relevant to regulatory requirements
1. Director's Consent Form: Signed consent form from the appointed director
2. Director's Declaration of Eligibility: Statutory declaration confirming the director meets all legal requirements
3. Register of Members Present: List of shareholders present at the meeting with their shareholding details
4. Proxies: Copies of proxy forms if any shareholders were represented by proxy
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Retail
Technology
Professional Services
Real Estate
Healthcare
Tourism and Hospitality
Transportation and Logistics
Energy
Telecommunications
Gaming and iGaming
Maritime
Construction
Education
Relevant Teams
Legal
Corporate Secretarial
Compliance
Corporate Governance
Board of Directors
Executive Management
Regulatory Affairs
Administration
Corporate Services
Relevant Roles
Company Secretary
Corporate Governance Officer
Legal Counsel
Compliance Officer
Board Secretary
Director of Legal Affairs
Corporate Services Manager
Regulatory Affairs Manager
Chief Executive Officer
Chief Legal Officer
Company Director
Corporate Administrator
Governance Risk and Compliance Manager
Managing Director
Board Chairman
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