The Job Contract Renewal Request Letter is a crucial document in Maltese employment relations, typically used when an employee's fixed-term or current employment contract is approaching its end date and the employee wishes to continue their employment relationship. The document serves as a formal initiation of the renewal process, aligning with Malta's Employment and Industrial Relations Act (EIRA) and related employment regulations. It should be submitted with adequate notice before the current contract's expiration, typically including details about the employee's current role, achievements, and any proposed modifications to existing terms. The letter is particularly important in Malta's employment landscape, where fixed-term contracts are common and subject to specific regulations regarding renewal and potential conversion to indefinite contracts.
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1. Letter Header: Include sender's details, recipient's details, date, and subject line
2. Opening Salutation: Formal greeting addressing the appropriate authority (e.g., HR Manager, Department Head, or Direct Supervisor)
3. Current Employment Reference: Reference to current position, department, and duration of employment
4. Renewal Request Statement: Clear statement of intent to request contract renewal
5. Performance Highlights: Brief overview of key achievements, contributions, and performance during the current contract period
6. Future Commitment: Expression of continued commitment to the organization and its goals
7. Meeting Request: Request for a meeting to discuss the renewal in detail
8. Closing: Professional closing statement, signature, and contact information
1. Proposed Changes: Include this section if requesting modifications to current terms (e.g., salary adjustment, role modification)
2. Professional Development: Include if completed relevant training or certifications during current contract period
3. Project Status Update: Include if currently managing important projects that extend beyond current contract period
4. Team Impact Statement: Include if leading a team or involved in critical collaborative projects
5. Market Analysis: Include if requesting salary adjustment based on market conditions and industry standards
1. Performance Review Summary: Optional attachment summarizing recent performance evaluations
2. Project Achievement List: Optional detailed list of completed projects and achievements
3. Certificates and Qualifications: Optional copies of new relevant certifications or qualifications obtained
4. Current Contract: Copy of current employment contract for reference
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