The Letter of Intent to Quit is a crucial document in Maltese employment relations, used when an employee decides to formally terminate their employment relationship. This document must align with Malta's Employment and Industrial Relations Act (EIRA) and associated regulations, particularly regarding notice periods and termination procedures. A properly drafted Letter of Intent to Quit helps ensure legal compliance, maintains professional relationships, and creates a clear record of the resignation process. It should include the employee's details, current position, intended last working day, and may also address transition arrangements. The document is essential for initiating the formal resignation process and protecting both parties' interests under Maltese employment law.
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1. Date and Contact Information: Current date and full contact details of both the employee and employer, including names, addresses, and relevant employment details
2. Formal Salutation: Professional greeting addressed to the appropriate recipient (immediate supervisor, HR manager, or relevant authority)
3. Statement of Resignation: Clear and unambiguous statement of intention to resign from the position
4. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with Maltese notice period requirements
5. Professional Closing: Formal closing statement with signature block including full name and current position
1. Reason for Resignation: Brief explanation of resignation reasons - optional unless required by contract, and should be included only if constructive and professional
2. Handover Commitment: Offer to assist with the transition and handover of duties - recommended for maintaining professional relationships
3. Expression of Gratitude: Statement thanking the employer for opportunities provided - recommended for maintaining positive references
4. Future Contact Information: Personal contact details for future correspondence - include if willing to maintain professional contact
5. Outstanding Matters: Reference to any pending projects, accrued benefits, or outstanding matters - include if relevant to your situation
1. Current Projects Status Report: Optional attachment detailing the status of ongoing projects and responsibilities
2. Handover Document: Optional detailed document outlining key responsibilities, contacts, and processes for successor
3. Benefits Statement: Optional list of outstanding benefits, leave days, or other entitlements to be settled
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