The Termination Certificate of Employment is a mandatory document under Maltese employment law that must be issued when an employment relationship ends, regardless of the termination reason. This document serves multiple purposes: it provides formal confirmation of employment termination, serves as an official record for both parties, and may be required for future employment or administrative purposes. The certificate must comply with Malta's Employment and Industrial Relations Act (EIRA) and related regulations, including specific information about the employment period, position held, and termination circumstances. It's particularly important in Malta's regulated employment environment, where proper documentation of employment relationships is legally required and carefully scrutinized by authorities.
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1. Company Letterhead and Date: Official company letterhead including company details, registration number, and current date
2. Employee Details: Full name, ID/passport number, and address of the employee
3. Employment Period: Precise dates of employment commencement and termination
4. Position and Role: Final job title and main responsibilities of the employee
5. Termination Details: Confirmation of employment termination and the nature of termination (e.g., resignation, redundancy, etc.)
6. Confirmation of Dues: Statement confirming that all dues have been settled or will be settled by a specific date
7. Company Property: Confirmation of return of company property or outstanding items to be returned
8. Authorization: Signature section for authorized company representative with name, position, and date
1. Reason for Termination: Include only when mutually agreed or when required for specific purposes (e.g., redundancy)
2. Performance Assessment: Brief statement about employee's performance, included only when positive and requested by employee
3. References: Statement about company's willingness to provide references, if applicable
4. Non-Compete Reminder: Reference to any post-employment obligations, if specified in original contract
5. Outstanding Benefits: Details of any pro-rated bonuses or benefits to be paid after termination
6. Notice Period Details: Information about notice period served or payment in lieu of notice
1. Final Payment Breakdown: Detailed breakdown of final payment including salary, leave encashment, and other entitlements
2. Company Property Checklist: List of company property returned or to be returned by the employee
3. Employee Benefits Statement: Summary of any continuing benefits or insurance coverage post-termination
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