This document is essential in Malaysian employment relationships where an employee intends to resign from their position. The 28 Day Notice is specifically designed to comply with Malaysian employment law requirements and common contractual obligations. It serves as a formal written notification from an employee to their employer, initiating the notice period as stipulated in their employment contract or as required by the Employment Act 1955. The document typically includes the employee's details, their intention to resign, the notice period commencement date, their last working day, and commitments regarding the handover of duties. It's particularly important in professional settings where proper transition of responsibilities is crucial and where maintaining good employment relationships is valued.
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1. Sender Details: Full name, position, and contact information of the person giving notice
2. Recipient Details: Full name, position, and address of the person/organization receiving the notice
3. Date: The date when the notice is issued
4. Notice Declaration: Clear statement of giving 28 days notice as per employment contract/law
5. Last Working Day: Specific mention of the final working day, calculated as 28 days from the notice date
6. Current Position Details: Statement of current role and department
7. Handover Commitment: Statement confirming commitment to proper handover of duties and responsibilities
8. Signature Block: Space for signature, printed name, and date
1. Reason for Departure: Optional section explaining reasons for leaving, used when maintaining good relationships or when required by company policy
2. Appreciation Note: Optional expression of gratitude for opportunities, used to maintain positive professional relationships
3. Benefits and Entitlements: Section discussing outstanding benefits, used when there are specific entitlements to be addressed
4. Non-Compete Reminder: Reference to existing non-compete obligations, used when such agreements exist
5. Return of Company Property: List of company properties to be returned, used when employee has company assets in possession
1. Schedule A - Handover Checklist: Detailed list of tasks, projects, and responsibilities to be handed over
2. Schedule B - Outstanding Matters: List of pending work items, ongoing projects, or unresolved issues
3. Schedule C - Company Property Inventory: Itemized list of company property to be returned before last working day
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