The Appraisal Confirmation Letter is a crucial document in Malaysian employment practice, typically issued following formal performance evaluation meetings between employees and their supervisors. This document serves multiple purposes: it provides a written record of the performance discussion, confirms any decisions made regarding the employee's performance rating, compensation adjustments, or career progression, and establishes clear documentation for HR records as required by Malaysian employment legislation. The letter should be drafted in compliance with the Employment Act 1955 and related regulations, while also adhering to the organization's HR policies and procedures. An Appraisal Confirmation Letter is particularly important in cases involving performance-based decisions, potential disputes, or when maintaining clear documentation of employee development and progression.
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1. Letter Header: Company letterhead, date, reference number, and confidentiality marking
2. Recipient Details: Employee's full name, position title, department, and employee ID
3. Subject Line: Clear indication that this is an appraisal confirmation letter with relevant period
4. Opening Statement: Reference to the appraisal meeting date and participants
5. Performance Summary: Overview of the employee's performance rating and key achievements
6. Key Discussion Points: Summary of main points discussed during the appraisal
7. Conclusion: Formal confirmation of the appraisal outcome and next review date
8. Signature Block: Name and signature of the authorized manager/HR representative
1. Salary Adjustment: Details of any salary changes resulting from the appraisal, used when compensation changes are part of the outcome
2. Promotion Confirmation: Details of promotion if applicable, including new role and responsibilities
3. Performance Improvement Plan Reference: Reference to any performance improvement requirements, used when performance falls below expectations
4. Development Goals: Specific training or development objectives agreed upon during the appraisal
5. Acknowledgment Section: Space for employee signature to acknowledge receipt, used when formal acknowledgment is required
1. Performance Metrics Detail: Detailed breakdown of performance scores across different evaluation criteria
2. Action Plan: Specific action items and timeline for achievement of set objectives
3. Competency Assessment: Detailed evaluation of specific competencies and skills
4. Training Requirements: List of identified training needs and proposed development activities
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology
Healthcare
Education
Retail
Professional Services
Telecommunications
Construction
Energy
Public Sector
Hospitality
Logistics
Media and Entertainment
Relevant Teams
Human Resources
People Operations
Talent Management
Performance Management
Legal
Compensation and Benefits
Employee Relations
Management
Administration
Relevant Roles
Human Resources Manager
HR Business Partner
HR Director
Talent Management Specialist
Performance Management Lead
Compensation and Benefits Manager
HR Operations Manager
Department Manager
Line Manager
Supervisor
Team Leader
Managing Director
Chief Human Resources Officer
HR Administrator
HR Executive
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