An Authority Letter To Collect Passport From Visa Office is a crucial document in the Malaysian immigration process, used when passport owners cannot personally collect their passports from visa offices or immigration authorities. This document becomes necessary in situations such as business travel conflicts, health issues, or other circumstances preventing personal collection. The letter must comply with Malaysian legal requirements, including specific identification details, clear authorization statements, and necessary supporting documentation. It's commonly used by businesses, educational institutions, and individuals dealing with visa processing services, ensuring secure and authorized passport collection while maintaining compliance with Malaysian immigration regulations and document handling procedures.
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1. Date and Place: Current date and location where the letter is being written
2. Addressing Line: Formal address to the visa office or relevant authority
3. Subject Line: Clear indication that this is an authority letter for passport collection
4. Passport Owner Details: Full name, passport number, nationality, and contact information of the passport owner
5. Authorized Person Details: Full name, ID number, and contact information of the person authorized to collect the passport
6. Authorization Statement: Clear statement of authorization including the specific purpose and duration of authority
7. Visa Application Reference: Reference numbers related to the visa application or processing
8. Declaration of Authenticity: Statement confirming the authenticity of the information provided
9. Signature Block: Space for passport owner's signature, name, and date
1. Reason for Authorization: Explanation of why the passport owner cannot collect the passport personally, used when required by specific visa offices
2. Emergency Contact: Additional contact person details, recommended when the authorization is for an extended period
3. Return Address: Specific address where the passport should be returned if different from the passport owner's address
4. Witness Details: Space for witness name, signature and details if required by local regulations
1. Copy of Passport Owner's ID: Attached copy of passport owner's identification document
2. Copy of Authorized Person's ID: Attached copy of authorized person's identification document
3. Visa Application Receipt: Copy of visa application submission receipt or reference document
4. Passport Owner's Recent Photograph: Recent photograph of the passport owner for verification purposes
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