The Authorization Letter For Certificate Of Employment is a crucial document in Malaysian employment practice that enables individuals to delegate the authority to obtain their employment certification to a trusted representative. This document becomes necessary when employees cannot personally obtain their employment certificates due to various circumstances such as relocation, overseas travel, or physical inability. The letter must comply with Malaysian employment law, particularly the Employment Act 1955 and the Personal Data Protection Act 2010, ensuring proper authorization for handling personal employment information. It serves multiple purposes, including visa applications, new employment verification, loan applications, or government documentation requirements. The document typically includes specific details about the authorization scope, temporal limitations, and the rights granted to the authorized representative.
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1. Date and Place: Current date and location where the letter is being written
2. Recipient Details: Name and address of the organization/person to whom the authorization letter is addressed
3. Subject Line: Clear indication that this is an Authorization Letter for Certificate of Employment
4. Author Introduction: Introduction of the person giving authorization, including full name, ID number, and current/former employment details
5. Authorized Person Details: Full details of the person being authorized to collect/request the employment certificate
6. Purpose Statement: Clear statement of the purpose for which the authorization is being given
7. Authorization Scope: Specific powers being granted to the authorized person
8. Validity Period: Time period for which the authorization is valid
9. Closing and Signature: Formal closing, signature of the authorizing person, and contact details
1. Specific Instructions: Any special instructions or limitations on how the authorization should be used
2. Witness Section: Space for witness details and signature, required if the document needs additional verification
3. Foreign Usage Clause: Additional clauses required if the authorization will be used in another country
4. Revocation Terms: Terms under which the authorization can be revoked before the expiry date
5. Language Declaration: Required when the letter is bilingual or needs to be used in non-English speaking contexts
1. Copy of Author's Identity Document: Certified copy of the authorizing person's identification document
2. Copy of Authorized Person's Identity Document: Certified copy of the authorized person's identification document
3. Proof of Employment: Any existing documentation proving the employment relationship
4. Relationship Proof: If relevant, documentation showing the relationship between the authorizing and authorized person
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