An Authorization Letter For Police Clearance is a crucial document in Malaysia used when an individual needs to delegate the authority to obtain their police clearance certificate to another person. This situation commonly arises when the principal party is overseas, unable to appear in person due to work commitments, or requires assistance due to other legitimate reasons. The document must comply with Malaysian legal requirements, particularly the Police Act 1967 and relevant administrative regulations. It contains detailed identification information of both parties, specific authorization language, and typically requires proper witnessing or notarization. The letter is commonly used for employment background checks, visa applications, educational requirements, or other situations where proof of clean criminal record is necessary. Its validity is generally recognized by Malaysian police authorities provided all required elements are properly included and authenticated.
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1. Date and Place: Current date and location where the letter is being executed
2. Recipient Details: Full name and address of the police department or authority to whom the letter is addressed
3. Subject Line: Clear indication that this is an authorization letter for police clearance
4. Authorizer Information: Complete details of the person giving authorization including full name, IC/passport number, current address
5. Authorized Person Information: Complete details of the person being authorized including full name, IC/passport number, current address
6. Purpose Statement: Clear statement of the specific purpose for which the police clearance is being requested
7. Authorization Statement: Explicit statement granting authority to the named person to request and collect police clearance on behalf of the authorizer
8. Contact Information: Contact details of both parties for verification purposes
9. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses
1. Time Limitation: Section specifying the validity period of the authorization, used when the authorization is not indefinite
2. Multiple Jurisdiction Authorization: Additional authorization details when police clearance is needed from multiple jurisdictions or states
3. Special Instructions: Any specific instructions or limitations regarding the use of the authorization
4. Translation Declaration: Required when the letter needs to be used in non-Malay speaking jurisdictions, confirming the translation accuracy
5. Emergency Contact: Additional contact person details in case neither party can be reached
1. Identity Documents: Copies of IC/passport of both authorizer and authorized person
2. Proof of Address: Recent utility bills or other documents proving current address of both parties
3. Witness Declarations: Signed statements from witnesses confirming they observed the authorization
4. Additional Supporting Documents: Any relevant documents supporting the need for police clearance (job offer, visa application, etc.)
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