An Authorization Letter To File Complaint is a crucial legal instrument in Malaysian business and legal practice, used when an individual or organization needs to delegate the authority to file and pursue a complaint to another party. This document is particularly relevant when the complainant cannot personally file or follow up on a complaint due to various reasons such as physical absence, time constraints, or the need for professional representation. The letter must comply with Malaysian legal requirements, including proper witnessing and potentially stamping, depending on the nature and jurisdiction of the complaint. It typically specifies the scope of authority granted, the duration of the authorization, and any limitations on the representative's powers. This document is commonly used in both corporate and individual contexts and may need to be presented to various authorities, from government departments to regulatory bodies.
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1. Date and Place: Current date and location where the letter is being executed
2. Recipient Details: Full name and address of the authority/organization where the complaint will be filed
3. Subject Line: Clear indication that this is an Authorization Letter to File Complaint
4. Authorizer Information: Complete details of the person giving authorization, including full name, IC number, and contact information
5. Authorized Person Information: Complete details of the person being authorized, including full name, IC number, and contact information
6. Purpose Statement: Clear statement of the authorization being granted and the nature of the complaint to be filed
7. Scope of Authority: Specific powers being granted to the authorized person regarding the complaint
8. Duration of Authority: Time period for which the authorization is valid
9. Declaration of Sound Mind: Statement that the authorizer is of sound mind and giving authorization willingly
10. Signature Block: Space for signatures of authorizer, authorized person, and witnesses
1. Additional Powers: Specific additional powers granted beyond filing the complaint, such as negotiating settlements or receiving compensation
2. Revocation Clause: Terms under which the authorization can be revoked, included when the authorization needs to be revocable
3. Indemnification: Clause protecting the authorized person from liability, used in complex cases
4. Language Declaration: Statement that the contents have been explained in a preferred language, used when the authorizer is not fluent in the document's language
5. Emergency Contact: Alternative contact information, included when immediate communication might be necessary
1. Copy of Identification Documents: Certified copies of IC/passport of both authorizer and authorized person
2. Supporting Documents: Relevant documents related to the complaint that support the case
3. Witness Details: Complete information about witnesses including their identification details
4. Translation Certificate: If the document is translated, certification of accurate translation by a qualified translator
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Real Estate
Manufacturing
Retail
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Education
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Consumer Services
Insurance
Relevant Teams
Legal
Compliance
Corporate Secretarial
Human Resources
Administrative Services
Risk Management
Corporate Affairs
Customer Relations
Public Relations
Operations
Relevant Roles
Legal Counsel
Company Secretary
Compliance Officer
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Corporate Affairs Manager
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Administrative Manager
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Operations Director
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Department Head
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