The Beneficial Ownership Declaration Form is a crucial compliance document required under Malaysian law for all companies registered with the Companies Commission of Malaysia (SSM). This form was introduced following the 2016 Companies Act and subsequent guidelines, reflecting Malaysia's commitment to international standards of corporate transparency and anti-money laundering efforts. The document must be filed by companies to disclose individuals who ultimately own or control 20% or more of the company's shares or voting rights, whether directly or indirectly. It requires regular updates when changes occur and forms part of the company's statutory records. The form captures essential information about beneficial owners, including their personal details, nature of control, and ownership percentage, helping authorities track actual company ownership and prevent financial crimes.
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1. Declaration Details: Basic information about the declaring entity, including company name, registration number, and registered address
2. Declarant Information: Details of the person making the declaration, including their role and authority to make the declaration
3. Beneficial Owner Details: Core section capturing required information about beneficial owners including full name, nationality, residential address, identification documents, nature of ownership or control, and percentage of ownership
4. Nature of Control or Ownership: Specification of how the beneficial ownership or control is exercised (e.g., shareholding, voting rights, right to appoint directors)
5. Change Notification Commitment: Declaration of commitment to notify relevant authorities of any changes to the beneficial ownership information
6. Declaration of Truth: Formal declaration that all information provided is true and accurate
7. Signature Block: Space for declarant's signature, date, and witness details
1. Intermediate Entities: Details of any intermediate entities in the ownership chain, used when beneficial ownership is held through other corporate entities
2. Foreign Beneficial Ownership: Additional section for foreign beneficial owners requiring extra documentation and verification details
3. Trust Structure Details: Specific section for cases where beneficial ownership involves trust structures
4. State Ownership Declaration: Special section for entities with government or state ownership components
5. Listed Company Exemption: Section for declaring exemption from detailed beneficial ownership reporting if the entity is a listed company or subsidiary
1. Schedule A - Additional Beneficial Owners: Template for listing multiple beneficial owners if space in main form is insufficient
2. Schedule B - Corporate Structure Chart: Visual representation of the ownership structure showing relationships between entities and beneficial owners
3. Schedule C - Supporting Documents Checklist: List of required supporting documents such as identification documents, proof of address, and corporate certificates
4. Appendix 1 - Guidance Notes: Detailed instructions for completing the form and explanations of key terms
5. Appendix 2 - Declaration of Unable to Identify Beneficial Owner: Special form for cases where beneficial owners cannot be identified despite reasonable efforts
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