A Complaint Letter To Employer About Salary is an essential document used when an employee needs to formally address salary-related issues with their employer in Malaysia. This document is particularly relevant when informal discussions have not resolved the matter or when there is a need to create a paper trail of the complaint. The letter should be drafted in compliance with Malaysian employment law, particularly the Employment Act 1955 and relevant regulations. It typically includes details of the salary issue, references to employment terms, relevant legal provisions, and a clear request for resolution. This document can be crucial for potential legal proceedings or labor department interventions if the issue remains unresolved.
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1. Sender's Details: Full name, employee ID, department, and contact information of the complainant
2. Date: Current date of the letter
3. Recipient's Details: Name and title of the recipient (HR Manager/Direct Supervisor/Company Director), company name and address
4. Subject Line: Clear indication that this is a formal complaint regarding salary issues
5. Opening Paragraph: Brief introduction identifying yourself and your position in the company
6. Issue Description: Detailed explanation of the salary issue (late payment, incorrect amount, unauthorized deductions, etc.)
7. Legal Basis: Reference to relevant sections of Malaysian employment law that support your complaint
8. Impact Statement: Description of how the salary issue has affected you
9. Requested Resolution: Clear statement of what action you want the employer to take and by when
10. Closing Statement: Professional closing with expectation of response and timeline
11. Signature: Your signature and typed name
1. Previous Communications: Include if there have been prior verbal or written communications about the issue
2. Detailed Calculation: Include if there are specific calculations showing discrepancies in payment
3. Witness Statement: Include if other employees are experiencing similar issues or can verify your claims
4. Union Reference: Include if you are a union member and the union is involved
5. Deadline Statement: Include if setting a specific deadline for response or action
6. CC List: Include if copying the letter to other relevant parties (union representatives, higher management, etc.)
1. Payment Records: Copies of relevant pay slips, bank statements, or other payment documentation
2. Employment Contract: Copy of employment contract highlighting relevant salary terms
3. Previous Correspondence: Copies of any previous emails, letters, or messages regarding the salary issue
4. Calculation Sheet: Detailed breakdown of salary calculations showing discrepancies
5. Time Records: If the complaint involves overtime or working hours, relevant attendance records
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Manufacturing
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Technology
Construction
Retail
Healthcare
Education
Financial Services
Hospitality
Transportation
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Mining
Public Sector
Telecommunications
Professional Services
Relevant Teams
Human Resources
Finance
Operations
Administration
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Production
Sales
Marketing
Customer Service
Information Technology
Research and Development
Quality Assurance
Supply Chain
Procurement
Facilities Management
Relevant Roles
General Worker
Executive
Manager
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Director
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Technician
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