The Confirmation Letter Job Offer is a crucial document in the Malaysian employment process, serving as the formal written offer of employment from an employer to a prospective employee. It is typically issued after successful completion of job interviews and negotiations, but before the commencement of employment. The document must comply with Malaysian employment laws, particularly the Employment Act 1955, and includes essential terms such as position, salary, benefits, working hours, and other conditions of employment. This letter, when accepted, creates a legally binding employment contract and serves as a reference point for the employment relationship. It's an important document for both parties as it clearly sets out expectations and helps prevent future misunderstandings about employment terms.
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1. Company Letterhead and Date: Official company letterhead with complete contact information and date of the letter
2. Recipient Details: Full name and address of the prospective employee
3. Subject Line: Clear indication that this is a job offer confirmation letter
4. Congratulatory Opening: Formal confirmation of the job offer and expression of welcome
5. Position Details: Job title, department, and reporting relationship
6. Employment Terms: Start date, employment status (permanent/contract), and probation period if applicable
7. Compensation Package: Basic salary, allowances, and mandatory contributions (EPF, SOCSO)
8. Working Hours: Standard working hours, days, and location of work
9. Leave Entitlement: Annual leave, sick leave, and other statutory leave entitlements
10. Acceptance Instructions: How to accept the offer and deadline for acceptance
11. Closing: Signature block and company representative details
1. Benefits Package: Additional benefits beyond statutory requirements, used when company offers medical insurance, life insurance, or other perks
2. Bonus Structure: Details of performance bonus or incentive schemes, included for sales roles or performance-based positions
3. Mobility Clause: Required for positions that may involve relocation or travel
4. Confidentiality Statement: Brief confidentiality terms, used for roles dealing with sensitive information
5. Post-Employment Restrictions: Non-compete or non-solicitation clauses, typically for senior positions or specialized roles
6. Training Commitments: Any mandatory training requirements or bond periods, used when significant training investment is involved
7. Remote Work Policy: Terms for remote working arrangements, if applicable to the role
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Benefits Schedule: Comprehensive breakdown of all benefits and their terms
3. Company Policies: Key company policies that form part of the employment terms
4. Required Documents: List of documents needed for onboarding and employment verification
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