The Confirmation Recommendation Letter is a crucial document in the Malaysian business environment, combining elements of employment verification and professional endorsement. This document type is commonly requested for job applications, visa processes, academic applications, or when formal verification of employment and professional capabilities is required. The letter must comply with Malaysian legislation, including the Employment Act 1955 and Personal Data Protection Act 2010, ensuring both factual accuracy in employment details and appropriate handling of personal information. The document typically comes from a position of authority within the organization and includes verified employment dates, positions held, performance assessment, and professional recommendations. A Confirmation Recommendation Letter serves as an official record while providing valuable insights into an individual's professional capabilities and character.
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1. Letter Header: Official letterhead, date, and recipient's complete contact information
2. Subject Line: Clear indication that this is a Confirmation and Recommendation Letter for [Employee Name]
3. Opening Statement: Formal introduction stating the purpose of the letter and relationship to the employee
4. Employment Confirmation: Details of employment including position, duration, and nature of work
5. Performance Assessment: Brief but specific evaluation of the employee's performance, skills, and contributions
6. Character Reference: Statement about the employee's professional character, work ethic, and reliability
7. Closing Recommendation: Strong endorsement statement and recommendation for future opportunities
8. Contact Information: Writer's contact details for further information or verification
9. Signature Block: Full name, title, and company of the person writing the recommendation
1. Salary Information: Include when specifically requested and authorized by the employee
2. Project Highlights: Specific examples of projects or achievements when detailed evidence of capability is needed
3. Leadership Qualities: Additional section for management-level employees or when leadership potential needs to be emphasized
4. Academic Achievements: Relevant for academic or research positions, or when educational accomplishments are particularly relevant
5. Reason for Departure: Include only if departure was amicable and when specifically requested
1. Employment History Summary: Detailed breakdown of positions held and dates if employment spanned multiple roles
2. Performance Evaluation Records: Copies of relevant performance reviews or evaluations (if authorized and requested)
3. Certification Copies: Copies of relevant professional certifications or training completions mentioned in the letter
4. Project Portfolio: Summary of key projects mentioned in the recommendation (if applicable and not confidential)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology and IT
Manufacturing
Healthcare
Education
Professional Services
Retail and Consumer Goods
Construction and Real Estate
Energy and Utilities
Telecommunications
Government and Public Sector
Non-Profit Organizations
Hospitality and Tourism
Legal Services
Logistics and Transportation
Relevant Teams
Human Resources
Legal
Operations
Senior Management
Administration
Corporate Affairs
Department Leadership
Executive Office
Personnel Management
Compliance
Relevant Roles
Human Resources Manager
Department Director
Chief Executive Officer
Managing Director
Senior Manager
Department Head
Supervisor
Team Leader
HR Director
Chief Operating Officer
Regional Manager
Division Head
Project Manager
Operations Manager
General Manager
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