tiktok³ÉÈ˰æ

Data Protection Agreement For Employees Template for Malaysia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Data Protection Agreement For Employees

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Data Protection Agreement For Employees

"I need a Data Protection Agreement for Employees that complies with Malaysian law for our new tech startup launching in March 2025, with specific provisions for remote working and cloud-based data storage."

Document background
The Data Protection Agreement For Employees is essential for businesses operating in Malaysia to ensure compliance with the Personal Data Protection Act 2010 (PDPA) and related data protection regulations. This agreement should be implemented at the commencement of employment or updated for existing employees to reflect current data protection requirements. It covers the collection, processing, and storage of employee personal data, including sensitive information such as financial details, health records, and employment history. The agreement is particularly crucial given Malaysia's strict data protection regime and the significant penalties for non-compliance. It helps organizations demonstrate their commitment to data protection while clearly communicating to employees how their personal data will be handled throughout their employment relationship.
Suggested Sections

1. Parties: Identification of the employer (data user) and the employee (data subject)

2. Background: Context of the agreement and the employment relationship

3. Definitions: Key terms used in the agreement, including specific definitions from PDPA 2010

4. Scope and Purpose: Overview of data processing activities covered by the agreement

5. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed

6. Legal Basis for Processing: Explanation of the legal grounds for processing personal data

7. Data Protection Principles: Details of how the seven PDPA principles are implemented

8. Employee Rights: Explanation of employee rights under PDPA including access, correction, and withdrawal of consent

9. Security Measures: Technical and organizational measures for protecting personal data

10. Confidentiality Obligations: Employee's duties regarding confidentiality of other individuals' data they may access

11. Data Retention: Periods for which different types of personal data will be retained

12. Data Breach Procedures: Steps to be taken in case of a personal data breach

13. Termination Provisions: Data handling procedures upon employment termination

14. Governing Law: Confirmation of Malaysian law and PDPA application

Optional Sections

1. International Data Transfers: Required if employee data may be transferred outside Malaysia

2. Remote Working Provisions: Include if employees work remotely and handle personal data outside the office

3. Monitoring and Surveillance: Required if workplace monitoring systems are in place

4. Special Categories of Data: Include if sensitive personal data (health, religious beliefs, etc.) is processed

5. Third-Party Processing: Required if external processors handle employee data

6. Biometric Data Processing: Include if biometric data is collected (e.g., fingerprint access)

7. Employee Training Requirements: Include if employees handle other individuals' personal data

Suggested Schedules

1. Schedule 1: Categories of Personal Data: Detailed list of all personal data types collected and processed

2. Schedule 2: Security Procedures: Specific technical and organizational security measures

3. Schedule 3: Data Retention Schedule: Detailed retention periods for different categories of personal data

4. Schedule 4: Data Subject Rights Procedure: Process for handling data access and correction requests

5. Schedule 5: Breach Reporting Procedure: Detailed steps for reporting and handling data breaches

6. Appendix A: Consent Forms: Standard forms for obtaining specific consents

7. Appendix B: Privacy Notices: Detailed privacy notices for specific data processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses






























Relevant Industries

Technology

Healthcare

Financial Services

Education

Retail

Manufacturing

Professional Services

Telecommunications

Government

Insurance

Human Resources Services

Banking

E-commerce

Hospitality

Transportation

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Information Security

Risk Management

Privacy

Information Governance

Records Management

Data Protection

Relevant Roles

Human Resources Manager

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

IT Security Manager

HR Director

Chief Privacy Officer

Risk Manager

Information Security Officer

HR Administrator

Compliance Officer

Chief Information Security Officer

Employment Lawyer

HR Business Partner

Records Manager

Privacy Manager

Information Governance Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Joint Controller Data Processing Agreement

A Malaysian law-compliant agreement establishing responsibilities and obligations between joint controllers for personal data processing under PDPA 2010.

find out more

Data Controller Agreement

A Malaysian law-compliant agreement establishing data controller obligations and responsibilities under the Personal Data Protection Act 2010.

find out more

Dpia Agreement

A Malaysian law-governed agreement for conducting Data Protection Impact Assessments in compliance with PDPA 2010.

find out more

DPA Agreement

A Malaysian law-compliant Data Processing Agreement governing the processing of personal data between a controller and processor under PDPA 2010.

find out more

Supplier Data Processing Agreement

A Malaysian law-governed agreement establishing terms for personal data processing between a company and its supplier, compliant with PDPA requirements.

find out more

Data Protection Agreement For Employees

A Malaysian-law compliant Data Protection Agreement governing the handling of employee personal data in accordance with PDPA 2010 requirements.

find out more

Data Privacy Addendum

A Malaysian law-compliant Data Privacy Addendum governing personal data processing responsibilities under PDPA 2010.

find out more

Non Disclosure Agreement Data Protection

Malaysian Non-Disclosure Agreement with integrated data protection provisions compliant with PDPA 2010, designed to protect confidential information and personal data in business relationships.

find out more

Confidentiality Agreement Data Protection

Malaysian law-governed agreement combining confidentiality obligations with PDPA 2010 compliance requirements for protecting business information and personal data.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.