Employee Nomination Form

Employee Nomination Form for Malaysia

Employee Nomination Form Template for Malaysia

A standardized form under Malaysian employment law that allows employees to formally designate beneficiaries for their employment-related benefits, including EPF (Employees Provident Fund) contributions, SOCSO benefits, and other company-specific entitlements. The document complies with Malaysian legal requirements, including the Employment Act 1955 and EPF Act 1991, and takes into account both civil and Shariah law considerations for Muslim employees. It includes provisions for witness verification, guardian appointment for minor nominees, and explicit distribution instructions.

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What is a Employee Nomination Form?

The Employee Nomination Form is a crucial document required under Malaysian employment law that enables employees to formally designate their beneficiaries for various employment-related benefits. This form is essential for proper administration of benefits and ensures clear distribution of entitlements in case of the employee's death. It must comply with various Malaysian regulations including the Employment Act 1955, EPF Act 1991, and for Muslim employees, relevant Shariah law provisions. The form should be completed upon employment commencement or when an employee wishes to update their nomination details. It contains comprehensive information about the employee, nominees, and specific distribution instructions, requires proper witnessing, and must be validated by authorized company representatives.

What sections should be included in a Employee Nomination Form?

1. Employee Information: Personal details of the employee including name, IC number, employee ID, address, and contact information

2. Employment Details: Information about employment status, department, and date of joining

3. Primary Nominee Details: Information about the main beneficiary including full name, IC number, relationship to employee, and contact details

4. Distribution Instructions: Specific instructions about how benefits should be distributed among nominees

5. Declaration: Employee's declaration confirming the nominations are made voluntarily and details are accurate

6. Witness Details: Information and signatures of two witnesses as required by Malaysian law

What sections are optional to include in a Employee Nomination Form?

1. Secondary Nominees: Details of additional beneficiaries if the employee wishes to nominate multiple persons

2. Guardian Details: Required if any nominees are minors, including guardian's personal information and acceptance

3. Religious Declaration: For Muslim employees, declaration that nomination complies with Islamic law requirements

4. Revocation of Previous Nomination: Section to explicitly revoke any previous nominations if applicable

What schedules should be included in a Employee Nomination Form?

1. Schedule A - Identification Documents: Checklist and copies of required identification documents for employee and nominees

2. Schedule B - Witness Requirements: Detailed requirements for witnesses and witnessing procedure

3. Appendix 1 - Guide to Nomination: Information sheet explaining nomination rules and procedures

4. Appendix 2 - Supporting Documents Checklist: List of required supporting documents for different types of nominations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Nomination Form?

What sections should be included in a Employee Nomination Form?

What sections are optional to include in a Employee Nomination Form?

What schedules should be included in a Employee Nomination Form?

Authors

Alex Denne

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