The Employment Reference Letter is a crucial document in the Malaysian professional landscape, commonly requested for various purposes including job applications, visa processes, loan applications, and tenancy agreements. This document serves as an official verification of employment details, provided by current or former employers in compliance with Malaysian employment laws. The content typically includes basic employment information such as job title, employment duration, and responsibilities, while adhering to the Personal Data Protection Act 2010 requirements regarding the handling of personal information. The letter should be drafted carefully to ensure accuracy and fairness, as it can significantly impact an individual's professional opportunities while protecting the employer from potential legal issues related to misrepresentation or privacy violations.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: Name and address of the party requesting the reference (if known)
3. Subject Line: Clear indication that this is an employment reference letter
4. Employee Information: Full name, identification number (as appropriate under PDPA), and last position held
5. Employment Period: Precise dates of employment from start to end
6. Role Description: Brief description of main responsibilities and duties
7. Confirmation of Employment: Statement confirming the employment relationship
8. Closing: Standard closing with contact information for verification
9. Signatory Block: Name, position, and signature of authorized person providing the reference
1. Reason for Leaving: Brief statement of departure circumstances, included when specifically requested and with employee's consent
2. Performance Assessment: Brief evaluation of employee's performance and achievements, included when specifically requested
3. Character Reference: Comment on employee's character and work ethics, included when appropriate and requested
4. Salary Information: Last drawn salary and benefits, included only when specifically authorized by the employee
5. Future Employment Statement: Statement about eligibility for future re-employment, included when company policy allows
1. Employment Certificate: Official certificate of employment (if required as an attachment)
2. Service Record: Detailed record of positions held and duration, attached for long-term employees when relevant
3. Authorization Form: Employee's written consent for sharing specific information, particularly for detailed references
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Technology
Manufacturing
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation & Logistics
Public Sector
Consumer Goods
Real Estate
Relevant Teams
Human Resources
Legal
Administration
Corporate Secretariat
Operations
Management
Executive Office
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Chief Executive Officer
Managing Director
HR Executive
HR Administrator
Office Manager
Company Secretary
Operations Director
General Manager
Department Head
Regional Manager
HR Business Partner
Administrative Manager
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