The End of Service Letter to Employer is a crucial document in Malaysian employment relations, serving as a formal record of an employee's decision to terminate their employment relationship. This document is required when an employee decides to resign from their position and needs to formally communicate this decision to their employer. It must comply with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. The letter typically includes the employee's details, position, intended last working day, notice period compliance, and arrangements for handling ongoing responsibilities. It may also address matters such as outstanding benefits, company property return, and final settlements. This document is essential for maintaining proper documentation of employment termination and ensuring compliance with legal requirements while facilitating a smooth transition process.
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1. Letter Header: Including date, recipient's name, designation, and company address
2. Subject Line: Clear indication that this is a resignation/end of service letter
3. Opening Statement: Formal notification of intention to end employment
4. Employment Details: Current position, department, and duration of employment
5. Last Working Day: Clear statement of intended final day of work
6. Notice Period: Confirmation of notice period being served as per employment contract
7. Handover Information: Commitment to proper handover of duties and responsibilities
8. Acknowledgment: Statement acknowledging the employment opportunity and experience
9. Closing: Professional closing statement with signature block
1. Reason for Departure: Include when it's appropriate or necessary to explain the reason for leaving
2. Future Contact Details: Include when maintaining professional contact is desired or necessary for future correspondence
3. Request for Reference: Include when seeking a letter of recommendation or reference
4. Benefits Settlement: Include when there are specific benefits, bonuses, or claims to be settled
5. Non-Compete Reminder: Include when there are existing non-compete or confidentiality agreements
1. Employment Contract Copy: Copy of original employment contract for reference
2. Performance Reviews: Copies of relevant performance reviews if referenced in the letter
3. Benefits Statement: Statement of outstanding benefits, leave, or compensation
4. Handover Document: Detailed list of ongoing projects and responsibilities to be transferred
5. Company Property Checklist: List of company assets to be returned before last working day
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