The End Of Tenancy Agreement Letter is a vital document used in Malaysian property management to formally conclude a rental arrangement between landlords and tenants. It is typically issued near the end of a tenancy period or when either party initiates termination as per the original agreement's terms. This document, governed by Malaysian property law including the National Land Code 1965 and Contracts Act 1950, serves multiple purposes: it confirms the intended end date, outlines the property inspection process, details the security deposit return procedure, and specifies all requirements for a proper handover. The letter helps ensure a smooth transition while protecting both parties' interests and maintaining clear documentation for legal and administrative purposes.
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1. Letter Header: Full contact details of both parties, date, and reference to the original tenancy agreement
2. Subject Line: Clear indication that this is an End of Tenancy Notice
3. Opening Statement: Formal notification of intention to end the tenancy, including the property address and effective date
4. Tenancy Details: Reference to original agreement dates, notice period compliance, and intended vacation date
5. Property Inspection: Proposed dates and arrangements for final property inspection
6. Security Deposit: Discussion of security deposit return process and bank details for refund
7. Handover Arrangements: Specific details about key return and utility final readings
8. Closing Statement: Request for confirmation and contact details for future correspondence
1. Outstanding Payments: Include if there are any pending rent payments or utility bills to be settled
2. Repair Requirements: Include if specific repairs or restoration work needs to be addressed before vacation
3. Forwarding Address: Include if tenant needs to provide a new address for future correspondence
4. Early Termination Details: Include if the tenancy is being terminated before the original end date
5. Professional Cleaning: Include if there are specific cleaning requirements or arrangements to be made
1. Property Condition Checklist: Detailed checklist for documenting the current condition of the property and any damage
2. Utility Accounts List: List of all utility accounts and current meter readings
3. Outstanding Payments Schedule: Detailed breakdown of any remaining payments or deductions from deposit
4. Handover Inventory: List of items to be returned (keys, access cards, equipment, etc.)
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