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Facilities Management Standard Form Of Contract Template for Malaysia

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Key Requirements PROMPT example:

Facilities Management Standard Form Of Contract

"I need a Facilities Management Standard Form Of Contract for a new 30-story commercial building in Kuala Lumpur, with special emphasis on green building maintenance and sustainable operations, planned to commence from March 1, 2025."

Document background
The Facilities Management Standard Form Of Contract serves as a standardized agreement template for engaging and managing facilities management services in Malaysia. It is designed for use when establishing a formal contractual relationship between facility owners/operators and professional facilities management service providers. The document incorporates essential elements of Malaysian contract law, employment regulations, and health and safety requirements, while addressing specific operational needs of facility management. It includes comprehensive provisions for service scope, performance metrics, staff management, compliance requirements, and risk allocation, making it suitable for various facility types from commercial buildings to industrial complexes. This standard form contract is particularly valuable for organizations seeking to establish clear, legally compliant, and professionally managed facility operations in Malaysia.
Suggested Sections

1. Parties: Identification of the service provider (FM Company) and the client, including full legal names and registration details

2. Background: Context of the agreement, facility details, and purpose of the FM services

3. Definitions and Interpretation: Detailed definitions of terms used throughout the contract and rules of interpretation

4. Scope of Services: Comprehensive outline of facilities management services to be provided

5. Term and Commencement: Duration of the contract, commencement date, and renewal provisions

6. Service Provider's Obligations: Detailed responsibilities and duties of the FM service provider

7. Client's Obligations: Responsibilities and duties of the client, including access and information provision

8. Performance Standards: Required service levels, KPIs, and performance measurement criteria

9. Payment Terms: Fees, payment schedule, price adjustment mechanisms, and invoicing procedures

10. Staff and Resources: Requirements for personnel, equipment, and resources

11. Compliance and Reporting: Regulatory compliance requirements and reporting obligations

12. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

13. Termination: Grounds for termination, termination procedures, and consequences

14. Force Majeure: Provisions for unforeseen circumstances and their handling

15. Dispute Resolution: Procedures for handling disputes, including Malaysian law requirements

16. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law

Optional Sections

1. Environmental Management: Additional section for facilities requiring specific environmental management procedures

2. Security Services: Optional section for facilities requiring dedicated security management

3. Specialized Technical Services: For facilities with specific technical requirements like data centers or manufacturing facilities

4. Transition and Mobilization: Required when taking over from another service provider or for new facilities

5. Energy Management: For contracts with specific energy efficiency requirements or green building standards

6. Disaster Recovery: For critical facilities requiring specific business continuity provisions

7. Asset Management: For contracts including comprehensive asset management services

8. Tenant Relations: For multi-tenant facilities requiring specific tenant management provisions

Suggested Schedules

1. Schedule 1 - Services Specification: Detailed breakdown of all facilities management services to be provided

2. Schedule 2 - Property Details: Comprehensive information about the facility, including floor plans and asset registers

3. Schedule 3 - Service Level Agreement: Detailed performance metrics, KPIs, and measurement methodologies

4. Schedule 4 - Pricing and Payment: Detailed fee structure, rates, and payment terms

5. Schedule 5 - Staff and Resources: Required personnel, qualifications, and key equipment specifications

6. Schedule 6 - Reporting Requirements: Templates and specifications for required reports and documentation

7. Schedule 7 - Health and Safety Requirements: Specific health and safety procedures and requirements

8. Schedule 8 - Form of Performance Bond: Standard form for performance security if required

9. Appendix A - Emergency Procedures: Emergency response protocols and contact information

10. Appendix B - Handover Requirements: Procedures and requirements for contract termination and service handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










































Clauses



































Relevant Industries

Commercial Real Estate

Manufacturing

Healthcare

Education

Retail

Hospitality

Office Buildings

Industrial

Data Centers

Government/Public Sector

Mixed-use Developments

Residential (High-rise)

Banking and Financial Services

Technology Parks

Shopping Malls

Relevant Teams

Facilities Management

Operations

Legal

Procurement

Risk and Compliance

Property Management

Asset Management

Building Services

Health and Safety

Technical Services

Contract Administration

Finance

Commercial

Relevant Roles

Facilities Manager

Property Manager

Operations Director

Maintenance Manager

Contract Manager

Procurement Manager

Legal Counsel

Risk Manager

Asset Manager

Building Services Manager

Health and Safety Manager

Sustainability Manager

Technical Services Manager

Chief Operations Officer

Commercial Director

Project Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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