The Intent Proposal Letter For Renting Space is a crucial preliminary document in the Malaysian commercial property leasing process. It is typically used when a prospective tenant has identified a suitable commercial space and wishes to formally communicate their interest and proposed terms to the landlord before proceeding with a full lease agreement. The document, while generally non-binding under Malaysian law, serves as a foundation for lease negotiations and typically includes key terms such as proposed rental rates, tenure, intended use, and timeline for finalizing the agreement. This type of document is particularly important in the Malaysian context where commercial property transactions often require clear documentation of intentions and proposed terms before proceeding with formal lease agreements. It helps establish clear communication between parties and can often be required by property agents or landlords as a demonstration of serious intent.
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1. Letter Header: Date, recipient's name and address, and reference number if applicable
2. Subject Line: Clear indication that this is a Letter of Intent for renting specific premises
3. Introduction: Brief introduction of the sending company/individual and their business
4. Property Details: Specific details of the space intended to be rented, including address and approximate size
5. Proposed Terms: Key commercial terms including proposed rental rate, tenure, and estimated commencement date
6. Intended Use: Statement of how the space will be used
7. Timeline: Proposed timeline for negotiation and execution of the formal lease agreement
8. Non-Binding Statement: Clear statement that this is a non-binding expression of intent
9. Closing: Standard closing paragraph with contact details and next steps
10. Signature Block: Space for signature, name, and title of the authorized representative
1. Exclusivity Period: Request for exclusive negotiation rights for a specified period - include when dealing with high-demand properties
2. Confidentiality Clause: Statement regarding confidentiality of discussions - include when dealing with sensitive commercial information
3. Conditional Requirements: Any specific conditions that must be met before proceeding - include when there are particular requirements for the space
4. Initial Design Concepts: Brief overview of intended modifications or fit-out - include when significant modifications are planned
5. Financial References: Brief mention of financial capacity or references - include when dealing with premium properties or landlords requiring additional assurance
1. Preliminary Floor Plan: Basic layout or floor plan of the intended space
2. Location Map: Map showing the location of the property
3. Proposed Timeline Schedule: Detailed timeline of key milestones from LOI to lease signing
4. Initial Space Requirements: Detailed specifications of space requirements and technical needs
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