The Intent To Renew Lease Letter is a crucial document in Malaysian property leasing practices, typically required to be sent within the notice period specified in the original lease agreement. This document is essential for both residential and commercial tenancies in Malaysia, operating under the framework of the National Land Code 1965 and related property legislation. It serves as the initial formal step in the lease renewal process, protecting the tenant's interests by documenting their intention to renew while allowing both parties to begin renewal negotiations. The letter should be sent with sufficient notice (usually as specified in the original lease agreement) to ensure compliance with contractual obligations and to maintain the tenant's rights under Malaysian law.
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1. Sender's Details: Full name, address, and contact information of the tenant sending the letter
2. Date: Current date of the letter
3. Recipient's Details: Landlord's full name, address, and contact information
4. Subject Line: Clear indication that this is an Intent to Renew Lease Letter
5. Current Lease Reference: Details of the existing lease including property address, current lease start and end dates
6. Statement of Intent: Clear expression of intention to renew the lease
7. Desired Renewal Terms: Proposed duration of the renewal period
8. Closing: Professional closing statement with request for response
9. Signature Block: Space for tenant's signature and printed name
1. Proposed Changes: Include when there are specific modifications being requested to the existing lease terms
2. Performance History: Include when beneficial to highlight good payment history and maintenance of property
3. Meeting Request: Include when a face-to-face discussion of renewal terms is desired
4. Current Market Analysis: Include when discussing or negotiating rental rates based on market conditions
1. Original Lease Agreement: Copy of the existing lease agreement for reference
2. Proposed Modifications: Detailed list of any proposed changes to the existing lease terms
3. Property Condition Report: Recent documentation of property condition, if relevant to renewal negotiations
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