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The Job Offer Letter of Intent is a crucial document in the Malaysian employment process, typically issued after successful job interviews and negotiations but before the formal employment contract. It serves as an interim document that confirms the employer's intention to hire and outlines the fundamental terms of employment. This document is particularly important in the Malaysian context as it helps ensure compliance with local employment laws while providing both parties with a clear understanding of the proposed employment relationship. The letter typically includes essential information such as position details, compensation, and basic terms of employment, while adhering to Malaysian legal requirements, including those specified in the Employment Act 1955 and related regulations. It's commonly used when there's a need to confirm employment intentions while detailed employment contracts are being prepared, or when there are pre-employment conditions that need to be met.

1. Company Letterhead and Date: Official company letterhead with complete contact information and date of the letter

2. Recipient Details: Full name and address of the prospective employee

3. Subject Line: Clear indication that this is a job offer letter of intent

4. Opening Statement: Expression of interest in hiring the candidate and reference to previous discussions or interviews

5. Position Details: Job title, department, and reporting relationship

6. Employment Status: Whether the position is permanent, temporary, or contract-based, and intended start date

7. Basic Compensation: Base salary, payment frequency, and currency

8. Working Hours: Standard working hours, days, and location

9. Validity Period: Time frame for accepting the offer

10. Next Steps: Process for moving forward and timeline for formal employment contract

11. Closing: Signature block with authorized signatory details