The Job Registration Letter is a crucial employment document used in Malaysia to formalize employment relationships and ensure compliance with local labor laws. It is typically issued after a successful job offer acceptance and before or at the commencement of employment. The document serves multiple purposes: it confirms the employment terms, establishes the employer-employee relationship, and ensures compliance with Malaysian employment legislation, particularly the Employment Act 1955. The letter includes essential information such as job details, compensation, benefits, and working conditions, while also incorporating any specific requirements based on the industry, position level, or employee nationality. For foreign workers, additional provisions relating to work permits and immigration requirements are included.
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1. Date and Reference Number: Current date and company's reference number for the letter
2. Employee Details: Full name, IC/Passport number, and contact details of the employee
3. Position and Department: Job title, department, and reporting relationship
4. Employment Terms: Start date, employment status (permanent/contract), working hours, and workplace location
5. Compensation: Basic salary, allowances, and other monetary benefits
6. Statutory Benefits: EPF, SOCSO, and other mandatory benefits as per Malaysian law
7. Leave Entitlements: Annual, medical, and other types of leave as per company policy and law
8. Probation Period: Duration and terms of probation period if applicable
9. Acknowledgment: Space for employee acceptance and signatures
1. Foreign Worker Requirements: Additional terms for foreign workers including work permit requirements and validity
2. Specific Industry Requirements: Additional terms specific to regulated industries (e.g., financial services, healthcare)
3. Non-Competition Clause: Terms regarding competition restrictions, if applicable to the position
4. Confidentiality Requirements: Specific confidentiality obligations for sensitive positions
5. Remote Work Arrangements: Terms and conditions for remote or hybrid working arrangements
6. Commission Structure: Details of commission or performance-based compensation for sales or similar roles
1. Job Description: Detailed description of roles, responsibilities, and key performance indicators
2. Benefits Schedule: Detailed breakdown of all benefits and allowances
3. Company Policies: Key company policies that form part of the employment terms
4. Training Requirements: Mandatory training or certification requirements for the role
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Financial Services
Technology
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Oil and Gas
Telecommunications
Agriculture
Transportation
E-commerce
Public Sector
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Administration
Production
Quality Assurance
Supply Chain
Business Development
Corporate Communications
Relevant Roles
Chief Executive Officer
General Manager
Department Head
Senior Manager
Manager
Executive
Administrative Assistant
Specialist
Analyst
Engineer
Technician
Sales Representative
Customer Service Representative
Human Resources Officer
Finance Executive
Operations Manager
Project Manager
Research Associate
Developer
Designer
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