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The Joining Letter After Transfer is a crucial document in Malaysian employment practice, used when an employee transitions to a new role within the same organization. This document is essential for maintaining clear records of internal mobility and ensuring compliance with Malaysian employment regulations, particularly the Employment Act 1955. It serves multiple purposes: officially confirming the transfer, documenting new terms and conditions, maintaining service continuity, and ensuring proper handover procedures. The letter typically follows an internal transfer approval and precedes the employee's commencement in their new role. It's particularly important in Malaysian organizations as it helps maintain compliance with local labor laws while providing clear documentation of employment terms and conditions during organizational changes.

1. Letter Header and Date: Company letterhead, date, and reference number if applicable

2. Employee Details: Full name, employee ID, and current designation of the transferring employee

3. Transfer Reference: Reference to the transfer order or decision and its effective date

4. New Position Details: New designation, department, and location

5. Reporting Structure: New reporting relationship and immediate supervisor details

6. Continuation of Service: Confirmation that the transfer is a continuation of service and previous service period remains credited

7. Compensation Structure: Confirmation of salary, allowances, and benefits continuation or changes

8. Handover Requirements: Instructions regarding the handover process from current role

9. Joining Instructions: Specific instructions about when and where to report for the new role

10. Acknowledgment: Space for employee signature accepting the transfer terms