The Leave Approval Letter From Employer is a crucial document in the Malaysian employment context, designed to formally document and communicate the approval of employee leave requests. It is required whenever an employee's leave request is approved, serving multiple purposes including legal compliance, record-keeping, and clear communication. The document must align with Malaysian employment legislation, particularly the Employment Act 1955 and its recent amendments, which set out specific requirements for leave entitlements and documentation. The letter typically follows internal HR processes and may be needed for various types of leave including annual, medical, maternity, or special leave. It forms part of the employee's permanent record and may be required for audit purposes or in case of any future disputes regarding leave entitlements.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a leave approval letter
3. Employee Information: Employee name, ID, position, and department
4. Leave Details: Type of leave, duration, start and end dates, and number of days
5. Approval Statement: Clear statement of approval and any conditions attached
6. Return to Work Date: Specific date when the employee is expected to resume duties
7. Contact Information: Emergency contact details or how to reach the employee during leave
8. Signature Block: Approving authority's name, designation, and signature
1. Handover Instructions: Used when temporary handover of duties is required, specifying who will cover the employee's responsibilities
2. Special Conditions: Any specific conditions or requirements attached to the leave approval
3. Leave Balance Statement: Include when tracking remaining leave days for the year
4. Medical Requirements: Used for medical-related leave, specifying any required medical certificates or documentation
5. Travel Details: Required when the leave involves overseas travel or specific destination information
6. Salary Treatment: Include when there are special salary arrangements during the leave period
1. Leave Application Form: Copy of the original leave application submitted by the employee
2. Medical Certificates: Attached for sick leave or medical-related leave approvals
3. Company Leave Policy: Relevant extracts from company policy regarding the type of leave being approved
4. Handover Document: Detailed list of tasks and responsibilities to be handed over during the leave period
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