A Letter Granting Permission To Use Property is a crucial document in Malaysian property management and real estate practices, governed by Malaysian property law, including the National Land Code 1965 and related regulations. This document is typically used when a property owner needs to formally authorize another party to use their property for a specific purpose or duration, without creating a full lease agreement. It's particularly relevant for temporary use arrangements, special events, shared spaces, or limited-purpose access. The letter should clearly establish the scope of permission, usage terms, duration, and any conditions or limitations, while protecting the owner's rights and ensuring the user's obligations are clearly defined. This document type is especially important in Malaysia's property landscape, where formal documentation of property usage rights is essential for legal clarity and dispute prevention.
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1. Letterhead and Date: Official letterhead of the property owner/company and current date
2. Recipient Details: Full name and address of the person/entity receiving permission
3. Subject Line: Clear indication that this is a property usage permission letter
4. Property Details: Specific identification and description of the property being permitted for use
5. Permission Grant: Clear statement of the permission being granted and its scope
6. Duration: Specific timeframe for which the permission is granted
7. Terms of Use: Basic conditions and limitations of the permitted use
8. Responsibilities: Key responsibilities of the permission recipient regarding property use
9. Signature Block: Space for signature, name, and title of the property owner/authorized person
1. Insurance Requirements: Include when specific insurance coverage is required from the user
2. Maintenance Obligations: Include when the user needs to maintain specific aspects of the property
3. Termination Conditions: Include when specific conditions for terminating the permission need to be outlined
4. Indemnification: Include when specific liability protections need to be addressed
5. Payment Terms: Include if there's any fee or compensation for the property use
6. Special Conditions: Include when there are specific restrictions or requirements unique to the property or situation
1. Property Description Schedule: Detailed description of the property including boundaries, features, and relevant facilities
2. Usage Guidelines: Specific rules and guidelines for property use
3. Photographic Schedule: Photos documenting the current condition of the property
4. Site Plan: Layout or plan showing the specific areas covered by the permission
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Real Estate
Education
Retail
Hospitality
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Events and Entertainment
Non-Profit
Government and Public Sector
Agriculture
Construction
Religious Organizations
Healthcare
Relevant Teams
Legal
Property Management
Facilities Management
Operations
Administrative Services
Compliance
Real Estate
Asset Management
Corporate Services
Relevant Roles
Property Manager
Facility Manager
Real Estate Manager
Legal Counsel
Operations Manager
Administrative Officer
Estate Manager
Company Secretary
Compliance Officer
Asset Manager
Property Administrator
Building Manager
Land Officer
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