The Letter of Recommendation Request Form is a essential document used across various professional and academic settings in Malaysia. It serves as a formal mechanism for requesting recommendations while ensuring compliance with Malaysian privacy laws and professional standards. This document is typically used when seeking employment, academic admission, professional certification, or career advancement opportunities. The form includes crucial elements such as requester and recommender information, purpose of recommendation, relationship context, and necessary authorizations. It's designed to protect both parties' interests while facilitating clear communication and proper documentation of the request. The document must align with Malaysian legal requirements, particularly the Personal Data Protection Act 2010, and includes appropriate consent clauses for information sharing.
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1. Requester Information: Complete contact details and current position of the person requesting the recommendation
2. Recommender Information: Contact information and position of the person being asked to provide the recommendation
3. Purpose of Recommendation: Clear statement of what the recommendation is needed for (e.g., job application, academic admission, etc.)
4. Relationship Context: Description of professional relationship between requester and recommender, including duration and capacity
5. Submission Details: Deadline, preferred format, and submission method for the recommendation
6. Data Protection Consent: Explicit consent for handling personal information in compliance with PDPA 2010
7. Authorization Statement: Formal authorization for the recommender to share professional information about the requester
1. Specific Achievement Highlights: Optional section to remind recommender of specific projects or achievements to be highlighted
2. Additional Recipients: To be included if the recommendation needs to be sent to multiple institutions or employers
3. Confidentiality Waiver: Optional waiver of right to view the recommendation letter, if required by recipient institution
4. Language Preference: To be included if the recommendation needs to be in a specific language or format
5. Electronic Submission Details: Include when recommendation must be submitted through specific online platforms or systems
1. Resume/CV: Current resume or CV of the requester to assist in writing the recommendation
2. Achievement Documentation: Relevant certificates, awards, or documentation of achievements to be referenced
3. Submission Instructions: Detailed instructions for electronic submission systems or specific institutional requirements
4. Institution-Specific Forms: Any additional forms required by the receiving institution or organization
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