A Letter To Vacate Apartment is a crucial document in Malaysian residential tenancy relationships, required when a tenant plans to end their lease and move out of a rented apartment. This formal notice must comply with Malaysian property laws, particularly the National Land Code 1965 and state-specific tenancy regulations. The document serves multiple purposes: it provides official notice of the tenant's intention to vacate, confirms the end date of occupancy, requests property inspection arrangements, and establishes a framework for the return of the security deposit. The letter should be issued within the notice period specified in the original tenancy agreement, typically ranging from 30 to 60 days in Malaysia. It helps protect both parties' interests by creating a clear record of the tenant's compliance with lease termination requirements.
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1. Sender's Details: Full name, current address, and contact information of the tenant
2. Date: Current date when the letter is written
3. Recipient's Details: Landlord's/property manager's name and address
4. Subject Line: Clear indication that this is a notice to vacate
5. Property Identification: Complete address and unit number of the rental property
6. Notice Period Statement: Clear statement of the intended vacation date and confirmation that this complies with the notice period required in the lease
7. Key Handover: Proposed arrangements for returning keys and access cards
8. Inspection Request: Request for property inspection and deposit return
9. Forwarding Address: New address for future correspondence and deposit return
10. Signature Block: Tenant's signature, name, and date
1. Reason for Vacation: Include when there's a specific reason that might affect the notice period (e.g., job relocation, property issues)
2. Maintenance Issues: List of any existing maintenance issues that should be documented before moving out
3. Utility Transfer: Instructions regarding utility account transfers or final readings
4. Early Termination Acknowledgment: Include if the vacation notice is before the lease end date
5. Rent Status Declaration: Statement confirming rent payments are up to date, if applicable
1. Property Condition Report: Current condition of the property with photos/documentation
2. Inventory List: List of any fixtures or furnishings provided by landlord and their condition
3. Utility Reading Records: Final meter readings for electricity, water, gas if applicable
4. Payment History: Record of rent payments and any outstanding amounts
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